(a) At least once a month the Finance Director shall transmit to the City Manager a straightforward, self-explanatory searchable document showing all municipal expenditures for the prior month. Each such report shall be titled the " expense audit trail" and state the applicable month and year. Except as otherwise provided, the report shall include the City's expenditures during the preceding month. The report shall also include expenditures for operating any department, office, board, or commission of the City.
(b) The report shall include at least the following:
(1) Vendor name;
(2) Dollar amount of transaction;
(3) Check number or equivalent;
(4) Date of transaction;
(5) General category/type of transaction;
(6) Specific purpose of transaction; and
(7) Department(s) responsible for transaction.
(c) This report shall not include any individual employee payroll and any benefits processed in conjunction with payroll, such as health insurance, retirement contributions, and/or pension payments.
(d) The Finance Director shall also transmit the completed report called for in subsections (a) and (b) to the Clerk of City Council no later than 5:00 pm on the Thursday before the second monthly regularly scheduled City Council meeting. The report shall be transmitted to City Council with the agenda for the second monthly regularly scheduled City Council meeting.
(e) The report required under this section shall be in addition to the report required under Section 230.01.
(Ord. 22-136. Passed 11-1-22.)