(a) Prorata Allotment Formula. For each annual allocation period, the number of allotments to be awarded to each applicant shall be equal to the number of allotments requested by the applicant multiplied by the total number of allotments available in that allocation period divided by the total number of allotments requested in that allocation period. Prior to allocation, however, all applicants shall be granted a minimum of one automatic allotment requested in that allocation period, and such proration shall be subject to all other provisions of this chapter affecting allocations and grants of allotments. Nevertheless, no more than one automatic allotment shall be awarded to an applicant in any one year.
Explanatory Note: The proposed allotment system is a prorata one, that is, an applicant will receive a prorata share of the allotments available based on the number of allotments it requests. To ensure equity for small applicants, every applicant receives at least one allotment. For example, assume there are fifty units available in the first semiannual of the year for allotment to applicants with priority status. Applicant Smith requests twenty units, and the overall number of requests by ten applicants is for 100 units. Applying the formula above produces an allocation of nine units for applicant Smith as follows:
(1) Step 1: Award one allotment to each applicant (10), including one to Smith which leaves forty allotments for award. Applicant Smith gets one unit.
(2) Step 2: Apply formula:
Allotments Requested by Smith (20) × Total Number Available
(50-10=40) / Total Units Requested (100) = 8
(3) Step 3: Add Step 1 and Step 2 for total allotment = 9 Units
(b) Insufficient Allotment Availability. If insufficient allotments are available to allow a minimum automatic allotment of one allotment per applicant, a random selection shall be held by the City Manager to determine the order in which allotment requests are awarded.
(c) Excess Allotments. In the event that fewer allotments are requested than are available during any allotment period, the City Manager shall grant all allotments requested within two weeks of the application date without further action of the City Council.
(d) Rounding Down of Allotments. Allotments shall be rounded downwards for fractional numbers.
(Ord. 16-203, § 1. Passed 4-4-17; Ord. 18-93. Passed 10-15-19.)