Any news medium organization that desires to be given advance notification of special meetings shall file with the Clerk a written request therefor. Except in the event of an emergency requiring immediate official action, a special meeting shall not be held unless at least twenty-four hours advance notice of the time, place and purposes of such special meeting is given to the news media that have requested such advance notification.
News media requests for advance notification of special meetings shall specify the name of the medium; the name of and address of the person to whom written notifications to the medium may be transmitted via electronic mail, facsimile, mail or delivery; and the names, addresses and telephone numbers (including addresses and telephone numbers at which notifications may be given either during or outside of business hours) of at least two persons to either one of whom oral notifications to the medium may be given.
Any such request shall be effective for one year from the date of the filing with the Clerk or until the Clerk receives written notice from such medium canceling or modifying such request, whichever is earlier. Each requesting news medium shall be informed of such period of effectiveness at the time it files its request. Such requests may be modified or extended only by filing a complete new request with the Clerk. The Clerk shall maintain a current list of all news media that have requested such advance notification.
The Clerk shall give such oral notification or written notification, or both, as the Clerk determines, to the news media that have requested such advance notification of the time, place and purposes of each special meeting, at least twenty-four hours prior to the time of such special meeting.
In the event of an emergency requiring immediate official action, a special meeting may be held without giving twenty-four hours advance notification thereof to the requesting news media. The Clerk shall immediately give oral notification or written notification, or both, as the Clerk may determine, of the time, place and purposes of such special meeting to such news media that have requested such advance notification. The notification shall state the general nature of the emergency requiring immediate official action.
A reasonable effort at notification shall constitute notification in compliance with this section.
(Ord. 94-22. Passed 4-18-94; Ord. 13-51. Passed 4-3-13.)