In addition to those duties set forth in Idaho Code section 50-207 and this code, the city clerk shall have the following duties:
A. Custodian Of Seal And City Records:
1. The city clerk shall be custodian of the city seal and affix the same to documents as required.
2. The city clerk shall also be the custodian of all public records, ordinances, resolutions and orders of the city council, and such other papers and documents as may be delivered into his custody.
B. Attend City Council Meetings; Ordinance Duties:
1. The city clerk shall attend all sessions of the city council, keep a correct journal and shall keep, in a separate book, a record of ordinances passed by the city council and of the titles of such ordinances.
2. All ordinances not published in book form shall be carefully and alphabetically indexed.
3. The city clerk shall see that each ordinance is published as required by law, and he shall keep on file the proof of such publication.
C. Reports: The city clerk shall:
1. Monthly Report: Prepare and present to the city council at its regular meeting each month a full and complete statement of the financial transactions of his office during the preceding month, which said statement shall set forth all receipts for licenses issued, money received with applications for licenses which are to come before the city council; and all other funds received by him as city clerk. Said report shall give a detailed explanation of disbursements, including a statement of the aggregate of warrants of each fund issued, of warrants redeemed during the month and of warrants outstanding against each fund at the close of each month.
2. Annual Report: At the close of each fiscal year, present to the city council an annual report covering the operations for the entire year.
3. Additional Reports: Make such additional reports and furnish such other data from the records and files of his office as may be requested by the mayor or city council.
D. Books, Records And Warrants:
1. The city clerk shall keep such books and permanent records of the transactions and business of his office as may be necessary to accurately disclose all transactions and business of his office.
2. The city clerk shall also countersign all warrants and keep a warrant register and abstract of expenditures showing the numbers and amounts of warrants issued and the person to whom issued, the date redeemed, the interest paid and the several funds against which each of said warrants are drawn.
E. Claims Against City: The city clerk shall file and audit all claims against the city and shall submit the same to the city council at its next regular meeting or when ordered by the city council so to do.
F. Issue Licenses: The city clerk shall issue all licenses, a duplicate of which shall be kept on file, but no license shall be issued to any person unless the fees and charges fixed by ordinance shall have first been paid; for which payment, the city clerk shall issue a receipt in duplicate. The city clerk shall endorse upon the receipt and duplicate receipt the number of the license issued and the number of the application for license. The duplicate of such receipt so issued shall be kept on file with the duplicate license.
G. Bonds: The city clerk shall keep a record of outstanding bonds of the city, showing the number and amount of each and for what and to whom said bonds were issued, and when any of said bonds are purchased or paid or canceled, said records shall show the fact. In his report at the close of each fiscal year, he shall describe in particularity the bonds issued and sold during the year and the terms of sale and shall itemize each and every expense thereof.
H. Copies Of City Records, Fee: It shall be the duty of the city clerk to furnish any city officer with a copy of any record, paper or public document on file in his office, or in his custody, for the use of such officer in the discharge of his official duties. He shall also furnish a copy of any such record, paper or document to any person not an officer of the city upon the payment, in advance, of reasonable copying charges as established from time to time by resolution of the city council. (2008 Code)