(A) The city shall collect a charge for each one-sided copy and for each two-sided copy when making copies of public records of the city, and for each certification by the Clerk that it is a true copy. Such fees shall be consistent with F.S. Chapter 110, and shall be established by resolution of the City Commission. When the nature or volume of such records is such as to require extensive clerical or supervisory assistance, the city may charge in addition to the copying charge prescribed above, a special service charge based on the labor costs actually incurred in providing such copies. For the purpose of this section, “extensive” shall mean any request that requires more than 15 minutes of clerical, or supervisory assistance to research, locate, review for confidential information, copy, refile or a combination of any like activities and/or use of information or technological resources or both.
(B) Any person wishing a copy of either a video or audio tape recording of any meeting of the Commission, any other board, or police communications and individual incidents, shall pay a fee that includes the cost of the video or audio tape recording and the actual cost of the duplication. When the nature or volume of the records requested requires extensive use of information-technology resources, clerical or supervisory assistance, or both, a special service charge based on the labor cost actually incurred in providing the copies shall be assessed in addition to the fee for the tape and the duplication.
(C) The Records and Archives Division Director shall collect the actual cost for making copies and/or reproductions of inactive and/or archival public documents in the keeping of the Records and Archives Division. Such fees shall be consistent with F.S. Chapter 119, and shall be established by resolution of the City Commission. When the nature or volume of such records requires extensive use of information-technology resources, clerical or supervisory assistance, or both, a special service charge based on the labor cost actually incurred in providing such copies shall be assessed in addition to the actual cost of the copies/reproduction for the copies.
(1) For purposes of this section the following definitions shall apply:
(a) INACTIVE DOCUMENT. A document created and published in a noncurrent fiscal year and maintained in off-site storage, or under the control of the Records and Archives Division, Office of the City Clerk.
(b) ARCHIVAL DOCUMENT. Documents or collection of records maintained permanently based upon having informational, evidential, legal or historical value.
(2) The fee collected for copies and reproductions of inactive and archival documents shall be deposited in the Preservation Trust Fund and Account as established under § 38.63. Such fees shall be deposited for the preservation of archival documents, records collections and other ancillary activities.
(D) As an additional means of inspecting, examining, and copying public records of the city, the Records and Archives Division Director may provide access to the records by remote electronic access. The Records and Archives Division Director shall collect a fee for the remote access pursuant to a contractual arrangement with the user. Such fee may include the direct and indirect costs of providing such access. The Records and Archives Division Director shall adhere to the safeguards and limitations set forth in F.S. § 119.085.
(‘72 Code, 2-1) (Ord. 142, passed - - ; Am. Ord. O-81-58, passed 10-9-81; Am. Ord. O-84-9, passed 9-19-84; Am. Ord. O-90-40, passed 9-26-90; Am. Ord. O-96-30, passed 9-18-96; Am. Ord. O-2009-31, passed 10-7-09)