Any public hearing or public meeting required under this title shall be scheduled and held subject to the requirements of this section.
A. Scheduling Of Meetings: An application requiring a public hearing or meeting shall be scheduled within a reasonable time following receipt of a complete application. The amount of time between receipt of a complete application and holding a public hearing or meeting shall be considered in the light of:
1. The complexity of the application submitted;
2. The number of other applications received which require a public hearing or meeting;
3. Available staff resources; and
4. Applicable public notice requirements.
B. Minutes And Recording: Written minutes and a recording shall be kept of all public hearings and meetings as provided in Utah Code Annotated section 52-4-203, as amended. Written minutes of an open meeting shall include:
1. The date, time, and place of the meeting;
2. The names of members present;
3. The substance of all matters proposed, discussed, or decided, and a record, by individual member, of the vote taken;
4. The names of the persons who provided testimony or comments to the public body, and the substance, in brief, of the testimony or comments provided; and
5. Any other information that is a record of the proceedings of the meeting or hearing that any member requests be entered in the minutes or recording.
C. Record Of Meeting: The minutes, tape recordings, all applications, exhibits, papers and reports submitted in any meeting before the decision making body or official, and the decision of the decision making body or official, shall constitute the record thereof. Written and approved minutes shall be the official record of action taken at a public meeting. The record shall be made available for public examination as provided in title 2 of this code. (Ord. 2012-15, 9-20-2012)