It shall be the responsibility of the gun shop to keep hard copies of all Federal Form 4473 records of the following information:
A. All trace information requests received from the ATF for FTIP requests and any other Cook County Sheriff or Village Police Department requests.
B. A record of all persons who purchase more than one firearm within a twelve (12) month period. A separate record is not a requirement; however, a master list which includes multiple gun purchasers is sufficient. Only a record of purchasers of firearms at the gun shop in Hodgkins is required.
C. All paper or electronic records or documents, including any forms filled out by prospective firearms purchasers, shall be tendered to the Hodgkins Police Department within forty eight (48) hours of the attempted purchase, or sooner if requested, in the event the potential purchaser appears not to be a valid or lawful purchaser as determined by the gun shop dealer. The records do not have to be kept electronically; however they must be kept in a manner that can be transmitted by fax or e-mail.
D. All records shall be kept for a minimum of five (5) years. (Ord. 16-04, 2-8-2016)