The following procedures shall be used to secure review and approval of Final Plats and Construction Plans.
(a) The Final Plat and Construction Plan, together with an application and application fee, shall be filed with the Community Development Coordinator. Copies of each will be forwarded to the Village Engineer, Village Administrator, and Fire Chief for review.
(b) Within thirty (30) days of submission, unless further time is necessary due to extenuating circumstances as noted in written correspondence from the Community Development Coordinator to the subdivider, the Village Engineer, Village Administrator, and Community Development Coordinator shall conduct their review of the application. When satisfied that all requirements of these regulations and all other applicable regulations of the Village of Hebron have been met, each of the aforementioned shall sign the mylar of the Final Plat and Construction Plan drawings. The Community Development Coordinator shall forward the signed application to the Planning and Zoning Board and include it on the agenda of an upcoming Planning and Zoning Board meeting.
(c) Within thirty (30) days of receiving the application, unless an extension is approved by a majority vote of the Planning and Zoning Board, the Planning and Zoning Board shall review the application at a public meeting and make a recommendation for action to Village Council. At least ten (10) days' advance notice of the meeting shall be given to the applicant and all contiguous property owners. The Planning and Zoning Board shall review the Final Plat and Construction Plan and make one (1) of the following recommendations to Village Council: (1) Approve; (2) Approve with Conditions; or (3) Disapprove. The complete application, together with a letter containing the Board's recommendation, shall be immediately forwarded to Village Council for consideration at a regularly scheduled meeting.
(d) Within forty-five (45) days of receiving the application, the Village Council shall review the application at a public meeting. At least ten (10) days' advance notice of the meeting shall be given to the applicant and all contiguous property owners.
(e) Prior to final action by Village Council, any bonds, deposits, or insurance policies required for the project will be presented to the Hebron Fiscal Officer and Village Solicitor. At the Village Council meeting, the Village Solicitor will affirm to the Council whether or not all required bonds and securities are in order. Failure to have proffered the required bonds, deposits, or insurance policies may cause Council to continue and delay consideration of the application until all such items are in order.
(f) At the public meeting, the Village Council shall review the application. Within thirty (30) days of its review, Council shall, upon the concurrence of at least a majority of the members elected to Council, take the following action with respect to the Board's recommendation: (1) Approve; (2) Approve with Conditions; or (3) Disapprove. If Council approves the Final Plat, the Village Solicitor will be instructed to draft an ordinance accepting the Final Plat. If Council disapproves the Final Plat, written notice will be made by the Fiscal Officer to the subdivider. All bonds and securities will be returned to the subdivider.
(g) Final approval shall be designated by the written signature of the Mayor on the Final Plat. As applicable, within ten (10) days of final approval, the Community Development Coordinator will issue a Zoning Certificate for the Major Subdivision. All deed, survey drawings, and any required bonds shall be posted and the Final Plat recorded within six (6) months from the date of approval, or the Final Plat will be null and void. For good cause, this time for recording may be extended by Village Council. (Ord. 19-20. Passed 11-4-20.)