At the first meeting of the Civil Service Commission after the Council has appointed members of the Civil Service Commission and at the first meeting of said Commission in each year thereafter, the members thereof shall appoint a Chairman and Secretary. The Chairman shall be a member of the Commission, however the Secretary may be appointed from within or without the membership of the Commission, and, if not a member of the Commission, may hold other office or employment with the Municipality. The Secretary shall keep an accurate record of the proceedings of the Commission.