(A) The Clerk-Treasurer is hereby authorized to make applications for credit cards to be used by the office of the Mayor, the City Clerk-Treasurer, the Street Department, the Water Department, the Wastewater Treatment Department, the Police Department and the Fire Department for official city business.
(B) Credit cards issued to the office of the Mayor and the Police Department shall have a maximum limit of $5,000 each. Credit cards issued to the Street Department, which includes the City Clerk- Treasurer, the Water Department, the Wastewater Treatment Department and the Fire Department, shall all have a maximum limit of $2,500 each.
Superintendent
(C) (1) City officials and employees shall use such credit cards for the purpose of city travel, educational expenses and public purchases, including:
(a) Hotel or motel rooms;
(b) Meals;
(c) Fees or costs associated with attending schools, conventions, seminars and the like;
(d) Gasoline, if using a city-owned vehicle;
(e) Supplies;
(f) Materials; and
(g) Small tools and minor equipment.
(2) Items in divisions (C)(1)(a), (C)(1)(b) and (C)(1)(c) above require approval by the Mayor.
(3) Excluded charges include alcoholic beverages, room service, valet parking, nonbusiness telephone calls, in-room movies and cash advances.
(D) Accounts payable vouchers filed in connection with the use of credit shall be submitted to the Clerk-Treasurer for processing and shall be properly itemized and documented before being approved and paid. The credit card will be paid in full every billing cycle. Improperly itemized and documented items shall be the personal responsibility of the individual user.
(Res. 2014-23, passed 9-16-2014)