A. The General Rule. On or before the date a successor takes office, the Mayor, Town Clerk, Registrars of Voters and each Department Head or other Mayoral appointees, upon the expiration of the applicable term of office or termination of employment, shall deliver to the successor all books, data, documents, books of account (or equivalent) records, vouchers, papers of every description and memoranda (in all existing formats including electronic media of any and all types) ("Records") under the control of the named Official relating to the business of the Town during the entire term of office or employment by the Town. This general rule shall also apply to the administrative offices of the Legislative Council; however, the individual members of the Council shall be subject to the rules of the Legislative Council, as set forth below.
B. Ordinance. The delivery of such Records shall be carried out in accordance with an Ordinance establishing the parameters of this provision and the rules necessary to comply with any related provisions of the General Statutes.
C. The Legislative Council. The rules of the Legislative Council shall set forth the parameters of the requirements to retain and deliver to their successors Records assembled by individual members of the Council. Said rules shall take into cognizance the provisions of § 3-8.A of this Charter as well as the record retention and public information requirements of the General Statutes and other applicable Law.
D. Liability. The Officials set forth in this section shall be personally liable to the Town for complete and safe delivery of all such Records to the successor Official. Any Official who shall violate any provision of this section shall be fined in an amount which shall be established by Ordinance.
85 Charter Revision of 2011.