A. Nonrefundable Application Fee: Except as otherwise provided herein, the applicant shall pay the nonrefundable application fee in addition to any applicable per diem or service fees for the proposed special event permit, as established by resolution of the City Council, at the time of the filing of the special event application.
1. Per Diem Fees: A per diem fee shall be assessed for a special event within a City park, including set up and tear down days. The City is not obligated to make any feature or amenity at the Hailey Arena available to an applicant, regardless of whether a fee has been established by resolution of the City Council. At the discretion of the Administrator, the City shall notify the applicant that an amenity or feature will not be available and will not collect any corresponding fee. Events, excluding those at the Hailey Arena, that meet the following criteria may be exempted from this per diem fee by resolution of the City Council:
a. Nonprofit events that have been annual events within the City of Hailey for at least ten (10) consecutive years and consistently draw large numbers of participants and spectators and are promoted locally and regionally within the State and the northwest.
B. Banner Installation Fee: A banner installation fee, as established by resolution of the City Council, shall be paid by the applicant, in addition to a special event application fee or solely if the banner placement is not in conjunction with a special event application.
C. City Services: The following services may be arranged with the City in advance of the special event. Any such service provided by the City will be billed to the applicant. The applicant may be required to pay a deposit in advance for such charges and in the event the deposit exceeds the actual charges, the City Clerk shall refund the balance to the applicant:
1. City Equipment: The applicant shall be responsible for providing approved MUTCD standard traffic control devices, such as cones, barricades, flags, signs and ropes. If available, these devices may be borrowed from the City upon advance reservation with the Street Superintendent and payment of a security deposit for the devices borrowed.
2. Police Services: Traffic control for special events involving the closure of Main Street or police coverage provided by the Hailey Police Department. Police coverage will be required as a minimum for the following events:
a. Events with one thousand five hundred (1,500) to two thousand (2,000) participants require coverage by at least three (3) officers.
b. Events with over two thousand (2,000) but under four thousand (4,000) participants require coverage by at least four (4) officers.
c. Events with over four thousand (4,000) participants require coverage by at least five (5) officers.
d. The number of officers at events at the Hailey Arena will be determined at the discretion of the Hailey Police Chief.
3. Fire And EMS Services: Additional safety precautions and personnel required to monitor the area for safety hazards and to facilitate evacuation as determined necessary by the Hailey Fire Chief. When EMS services are required, the applicant may request the services be provided by the Hailey Fire Department.
4. Street Services:
a. Street sweeping.
b. Garbage collection from City owned receptacles.
c. Traffic control. (Ord. 1194, 2016; Ord. 1082 § 1, 2011; Ord. 912 § 1, 2005)