(A) The City Manager shall be responsible for the review and approval for payment of claims for all expenditures of the city. All claims reviewed and approved by the City Manager which are equal to more than $5,000 shall be submitted to the City Council for approval. All claims shall be made on the city's official form of purchase orders which are properly issued by the city's Purchasing Agent, who shall certify that the amount claimed is within the approved budget for the line item account to be charged with payment. All claims shall be properly completed and signed by the Purchasing Agent and the department head initiating the purchase or expenditure prior to approval by the City Manager.
(B) In order to expedite the payment of certain claims, the City Manager is authorized to review and approve claims which are equal to or less than $5,000 or periodic payments on a contract which has been previously entered into by the city. Reports shall be prepared not less than once each month listing all approved payments made for the preceding month or portion thereof as may be appropriate, copies of each of which shall be provided to each Council member.
(C) The City Manager is further authorized to establish procedures for payment of claims more often than once a month when and at times as the revenues, receipts and income actually received by the city are sufficient for the purposes.
(D) All payments on claims shall be made on regular schedules which shall assure payment of properly submitted claims in a timely manner. The City Manager is authorized to make exceptions to the payments on claims on regular schedules as may be necessary to preserve the fiscal integrity of the city.
(E) In order to lessen the burdens of government, it is declared to be the policy of the city, within the bounds of the law, to attempt to take advantage of the early or prompt payment discounts and quantity purchase discounts as may be practical when revenues, receipts and income actually received by the city are sufficient for purposes and which are appropriated within budgeted line item accounts. To this end, the City Manager is authorized and directed to take advantage of early or prompt payment discounts and quantity purchase discounts as may be practical when revenues, receipts and income actually received by the city are sufficient for the purposes and which are appropriated within budgeted line item accounts.
(Ord. 2973, passed 6-15-93)