(A) Adjacent landowners and other potentially affected citizens will be notified of any such application as set forth in A.R.S. § 9-462.04 and with additional notice as the Zoning Administrator deems necessary.
(B) Such notice will inform the adjacent landowners and potentially affected citizens of the proposed rezoning, specific plan application, or changes in regulation.
(C) Adjacent landowners and potentially affected citizens will be given the opportunity to file written letters of concern with staff at least 15 days prior to any hearing.
(D) Staff shall provide such letters of concern to the applicant and to the hearing body. The applicant or staff, if staff has generated the rezoning, plan application, or change of regulations, shall address the concern as part of its application and provide a copy of that response to the concerned citizen who filed the letter of concern at least five days prior to any hearing to allow the concerned citizen time to prepare a rebuttal to be used at the hearing, if the concerned citizen chooses to do so.
(E) If the town staff receives more than ten letters in opposition, the hearing body may not take action the day the hearing is scheduled. Instead, the hearing body will hold the public hearing as scheduled and take public comments. Thereafter, without closing the public hearing, the hearing body will table the hearing to a date certain not more than 15 days thereafter.
(F) At the continued hearing, the hearing body will listen to any additional testimony from those who had not spoken previously. The board will also review any additional written material submitted. Thereafter, it will allow the applicant a reasonable time for rebuttal. The hearing body shall then close the hearing and is free to render its decision.
(G) If letters of opposition or concern are received but number less than ten, the hearing body may make its decision at the regular scheduled hearing.
(Ord. 2006-11, passed 12-14-2006)