(a) An original itemized receipt or equivalent documentation is required for any/all transactions and must be submitted to the City department head or appointing authority upon return of the card for purchase order processing.
(b) Transactions involving the purchase and delivery of goods must also be documented by a packing slip to validate receipt of goods and must be submitted to the City department head or appointing authority upon return of the card.
(c) If documentation is not available, an explanation must be submitted in writing for the lack of documentation. Upon review of the undocumented transaction by the City Auditor, the credit card user may be required to reimburse the City for the transaction.
(Res. 19-55. Passed 5-7-19; Res. 21-37. Passed 3-16-21.)