(A) The town adopts the internal control standards in §§ 30.17 and 30.18 of this chapter so as to establish an effective internal control system for the town through its design, implementation and operation. The town directs that the standards in §§ 30.17 and 30.18 of this chapter be used to design, implement, operate and modify current operations, reporting and compliance objectives which will safeguard the assets of the town, promote the reliability, accountability and transparency of financial and nonfinancial information and ensure compliance with laws and regulations for each office, department and personnel, as defined herein, for an effective and reasonable internal control system of the town.
(B) The town authorizes the Clerk-Treasurer to review the current internal control system of the town and adopt a policy for the future internal control system, to be effective after June 30, 2016, and to perform an annual review, or more, if determined necessary for compliance with this subchapter.
(C) The personnel of the town, whether officials or employees, whose official duties include receiving, processing, depositing, disbursing or otherwise having access to funds which belong to the federal government, state government, a political subdivision or another governmental entity shall comply with these minimum internal control standards and procedures and with any other policy regarding standards and procedures determined necessary by the town now and as modified in the future.
(D) Unless on leave status, the personnel of the town whose official duties include receiving, processing, depositing, disbursing or otherwise having access to funds which belong to the federal government, state government, a political subdivision or another governmental entity shall be trained at least once during a calendar year, and annually thereafter, on the minimum internal control standards and procedures and on any other standards and procedures determined necessary by the town. Such personnel shall cooperate with the town’s fiscal officer or designee so that the fiscal officer can timely certify to the state’s Board of Accounts that the training was received annually by the personnel as provided by law.
(E) The town authorizes the Clerk-Treasurer to determine the positions and persons who are the personnel referred to in divisions (C) and (D) above and to notify such personnel.
(F) The Town Council designates the Clerk- Treasurer to create the internal control policies for the town. The Town Council reserves the right to review, edit, alter or change the internal control policies designed by the Clerk-Treasurer as appropriate.
(G) All elected and appointed officials and employees of the town are hereby directed to abide by and to cooperate fully in the implementation of the internal control system of the town.
(H) An employee who fails to abide by or cooperate with the implementation, compliance and certifications connected with the internal control system shall commit a violation of this subchapter, which may result in discipline, including termination, of the employee.
(I) An elected or appointed official of the town who fails to abide by or cooperate with the implementation and mandated certifications of the internal control system may be subject to any action allowed by law.
(Ord. 2016-4, passed 5-17-2016) Penalty, see § 30.99