(A) The city issues fuel cards to designated departments for the purpose of fueling city vehicles. City fuel cards are for business use only and shall not be used for personal purchases. Each vehicle has a fuel card with an assigned personal identification number (PIN). The fuel card shall remain in the vehicle or with the assigned employee at all times. Receipts are required for all fuel purchases and shall be submitted to the department head. The department head shall maintain a log of fuel for each vehicle along with receipts for fuel purchases.
(B) City issued fuel cards are the property of the city and employees are required to return such cards and all supporting documentation upon request. If a card is lost or stolen, the employee should report the missing card immediately to his or her department head.
(C) City employees violating this policy shall be subject to disciplinary action, up to and including termination.
(Ord. 2018-16, passed 1-7-19)