(a) Although no specific language is required to make a request, the requester must at least identify the records requested with sufficient clarity to allow the public office to identify, retrieve, and review the records. If it is not clear what records are being sought, the records custodian should contact the requester for clarification, and should assist the requestor in revising the request.
(b) The requester does not have to put a records request in writing, and does not have to provide his or her identity or the intended use of the requested public record, except as shall be provided for in the Ohio Revised Code.
(c) Public records are to be available for inspection during regular business hours, with the exception of published holidays. Public records must be made available for inspection promptly so long as the request does not interfere with the workings of the Village offices. Copies of public records must be made available within a reasonable period of time. "Prompt" and "reasonable" take into account the scope and volume of records requested; the proximity of the location where the records are stored; staff time and resources available to process the request; and the necessity for any legal review of the records requested. The Village also recognizes that certain information must be redacted from public records prior to any inspection by the public.
(d) In processing a request for inspection of a public record, and pursuant to the Ohio Attorney General's Model Public Records Policy, an office employee must accompany the requester during inspection to make certain original records are not taken or altered.
(e) Any denial of public records requested must be done in accordance with the Ohio Revised Code.
(Ord. 2012-53L&R. Passed 1-8-13.)
(Ord. 2012-53L&R. Passed 1-8-13.)