(a) Pay Classifications.
(1) "Non-exempt employees" are employees who work in positions that the Village has determined are not exempt from overtime pay requirements under state and federal law.
(2) "Exempt employees" are employees who work in positions that the Village has determined are exempt from overtime pay requirements under state and federal law. An exempt employee's fixed salary represents payment for all hours he or she may be required to work in any given workweek, regardless of the actual number of hours worked. Exempt employees may work different hours in any given workweek. No additional payments will be generated simply for working more hours. Any deductions from an exempt employee's salary will be made in accordance with state and federal law.
(b) Recording Hours Worked.
(1) The Village provides its non-exempt employees with a system for keeping track of their hours worked. Non-exempt employees must keep accurate and complete records on that system of all the hours they work, including any time worked over the employee's normal schedule. They must also record any meal breaks during which they performed no work or any absences.
(2) Non-exempt employees may not work "off-the-clock"-working without recording the work hours. All time worked must be included on time records for the day when the hours were actually worked. If you are aware or believe that a non-exempt coworker is working off-the-clock, you must report it to your Supervisor.
(3) No non-exempt employee may work overtime hours without supervisor approval.
(4) Although the Village will pay non-exempt employees for all hours worked, these employees must have all hours pre-approved by their supervisor before working the hours. An employee may be subject to discipline, up to and including termination, for working without pre-approval. Please remember that it is also a disciplinary infraction to work any hours off-the-clock.
(5) An employee who fails to properly keep time records may be subject to disciplinary action up to and including termination. Supervisors will also be disciplined for falsifying time records for any other employee or for instructing another individual to falsify time records.
(c) Non-exempt Employee normal work period/cycle:
(1) The normal work period of Non-safety Employees shall be 40 hours in active pay status in five (5) consecutive eight (8) hour days, exclusive of the time allotted for meals. Active pay status is defined in Section 151.08(g). Work performed by Non-safety Employees that is in excess of 40 hours in any seven (7) consecutive calendar day period as established by the Employer shall be compensated for at the rate of one and one-half (1.5) times the Employee's regular hourly pay rate. There shall be no pyramiding of overtime for the same hours worked.
(2) The normal work period of the Chief of Police shall be 40 hours in active pay status in five (5) consecutive eight (8) hour days, including time allotted for meals. Active pay status is defined in Section 151.08(g). Work performed by the Chief of Police that is in excess of 40 hours in any seven (7) consecutive calendar day period as established by the Employer shall be compensated for at the rate of one and one-half (1.5) times the Employee's regular hourly pay rate. There shall be no pyramiding of overtime for the same hours worked.
(3) The normal work cycle for Patrol Officers and Sergeants shall consist of a 14 consecutive day period beginning at 12:01 a.m. Sunday and ending on mid-night Saturday. During this time, Employees shall work 80 hours with four (4) days off. Days off shall be scheduled so that an Employee shall have a least two (2) consecutive days off during this time period. Any hours in excess of 80 within the 14 day work period or in excess of the Employee's daily work schedule shall be compensated at the time and one-half (1.5) rate of pay. If the Employer schedules more than two (2) shifts in any 24 hour period more than twice within any 14 day work period, the overtime rate shall be paid for any excess shifts. There shall be no pyramiding of overtime for the same hours worked. Except in an emergency, no Employee shall be required to work patrol duty more than sixteen (16) consecutive hours without a minimum eight (8) hour (unpaid) break. Employees may, at their discretion work more than sixteen (16) consecutive hours if they are capable.
(4) The normal work cycle for Employees in the classification of Dispatcher shall consist of a seven (7) consecutive day period beginning at 12:01 a.m. Sunday and ending midnight Saturday. During this time Employees shall work 40 hours with two (2) days off. Days off shall be scheduled so that an Employee shall have a least two (2) consecutive days off during any two (2) consecutive seven (7) day work periods. Any hours in excess of 40 within the seven (7) day work period or in excess of the Employee's daily work schedule shall be compensated at the time and one-half (1.5) rate of pay. If the Employer schedules more than two (2) shifts in any 24 hour period more than once within any two (2) consecutive seven (7) day work period, the overtime rate shall be paid for any such excess shifts. There shall be no pyramiding of overtime for the same hours worked.
(d) Accumulated Overtime: All Employees shall be permitted to accumulate overtime as Compensatory time, up to 120 hours for all work performed on holidays, overtime, call-in etc. On the last day of the last full pay period in October of each year, any accumulated but unused Compensatory time up to a maximum of 80 hours will be calculated and paid to the Employee on the next regularly scheduled payday at their current rate of pay and any remaining hours shall be carried forward to become part of the 120 hour accumulation for the next year. Employee must provide a written request to the appropriate department head as far in advance as possible. The granting of and the scheduling of compensatory time off shall be solely at the discretion of the Employer. The granting of compensatory time off shall not be detrimental to the efficient and economical operation of the department, and shall not create an overtime situation. Compensatory time off may be used in two (2) hour increments, and can be used in consecutive multiples of two (2) hours. Compensatory time off that has been granted and scheduled shall not be canceled by the Employer except when unanticipated needs of the Employer would require it. All unused compensatory time is paid out in the event of the Employees' death to the Employee's estate.
(e) Call In: Whenever an Employee is called to work at a time other than his regular work schedule, thereby necessitating additional travel to and from work, he/she shall be guaranteed at least two (2) hours pay at the overtime rate. It is understood that any call-in which starts prior to the regular shift and continues into the Employee's regular shift or time worked immediately following the regular shift, shall not be eligible for the minimum of two (2) hours pay.
(f) Court Appearance Call In: When a Safety Employee is required to attend court or a prosecutor's hearing at a time other than his/her regular work hours he/she shall be guaranteed at least two (2) hours pay at the overtime rate. The minimum shall not apply to hours that abut regular work hours. When a call-in is for the purpose of a court appearance at any court that is located in excess of fifteen (15) miles from the police station, the Employee shall be paid one (1) hour travel time in addition to the time actually spent in such court appearance. If such court appearance is less than two (2) hours, then the Employee shall be paid one (1) hour for travel time plus two (2) hours for court appearance. Proof of length of time actually spent in court must be provided by the Employee prior to the payment of any travel time provided for in this Section.
(g) Active Pay Status definition: For the purpose of Chapter 151 of the Greenfield Codified Ordinance Code, active pay status shall include hours actually worked, vacation leave, compensatory time, sick leave, personal leave, funeral leave, holidays, occupational injury leave, paid absence day, Police Memorial day, floating holiday, but shall exclude leave of absence, disciplinary suspension, layoff, overtime, and any other no pay status.
(Ord. 23-17. Passed 11-15-17.)