(A) The City Manager shall prepare the following items:
(1) An agenda for the forthcoming meeting;
(2) A report from the City Manager on administrative activities of the preceding month;
(3) A compiled list of all claimants who have filed verified accounts claiming payment for goods or services rendered the city during the preceding month, the list to be called the “Claim Report” and bearing headings “Claimant”, “Purpose” and “Amount”;
(4) A copy of all minutes to be considered; and
(5) Copies of other proposals, communications or other documents as the City Manager deems necessary or proper for advance consideration by the Council.
(B) The City Manager shall forthwith cause to be mailed or delivered to each member of the Council copies of all the documents. The Standard Code of Parliamentary Procedure, 4th Edition and the attached details shall govern all Council meetings as to procedural matters not set forth in the Charter or city code.
(C)
The order of business at regular meetings shall be as follows:
(1) Call to order;
(2) Agenda additions;
(3) Consent agenda, to include:
(a) Minutes from previous Council meetings;
(b) Approval of bills;
(c) Department reports;
(d) Correspondence;
(e) Meetings and events;
(f) Such other items as desired;
(4) Boards, commission, committee reports and updates by City Manager;
(5) City Council action.
(a) Motions (if any);
(b) Resolutions (if any);
(c) Ordinances (if any);
(6) Information and discussion;
(7) Next agenda; and
(8) Adjournment.
(D) Matters inappropriate for consideration at a meeting, or not in the order specified, shall not be considered except: with the unanimous consent of the members of the Council; or scheduled public hearings or bid lettings at the time stated in the notice.
(E) All claims for payment must be filed at or before 12:00 noon on the Friday preceding the regular Council meeting at which it is to be considered.
(2003 Code, § 2.02) (Ord. 189, passed 8-6-2018)