(A) A subdivider is encouraged to work with city staff in advance of presenting a preliminary or replat to the city for filing. Prior to the city accepting a preliminary plat or replat for filing it must be in compliance with this subchapter and contain all statutory and ordinance required information. It must be accompanied with all necessary fees and documentation. This prefiling review is recommended, but not mandatory. This administrative review is for form and not content. After the preliminary plat or replat has been reviewed as to form by staff, the subdivider shall be notified of any defects that must be corrected prior to filing. The original or corrected preliminary plat or replat shall be received for filing by the city once this prefiling review is completed. Any preliminary plat or replat that is filed without prefiling review, shall be deemed denied for any violation of required form under this subchapter or state law; and must be refiled with new filing fees. The preplatting process is for the benefit of both the subdivider and the city; and refusal of the subdivider to make use of this assistance will result in a strict interpretation of this subchapter and of state law and a resulting denial for all violations as to required form.
(B) During the platting process, any final plat, preliminary plat or replat that is discovered to be in violation of the mandatory requirements of this subchapter and/or a controlling state statute, by city staff or the engineer named by the city to review the instrument, shall be deemed to be in technical denial. This denial can be cured by the subdivider requesting in writing a return to an unfiled status, while the defect is corrected (the corrected instrument may be refiled and no new fees shall be required for this refiling); or an appeal to the reviewing entity (Planning Commission or City Council) at its next meeting, agenda requirements permitting, or a special called meeting for this purpose within ten working days of the staff denial, for a determination if the defect is of form or concept. If the reviewing entity agrees with the subdivider, the plat, preliminary plat or replat shall be deemed refiled as of the day of the affirmative vote and no new fee shall be required for this refiling. If denied, then the technical denial is affirmed and plat, preliminary plat or replat is deemed to be formally denied.
(C) All plats, replats and associated materials required to be submitted for plat approval shall be received in the office of the City Secretary not later than 3:00 p.m., 14 calendar days prior to the next regular meeting of the Planning and Zoning Board of the city. The City Secretary shall distribute copies of the Subdivision to the Public Works Director and Engineer. In the event a submission is required to be revised, such revision shall be submitted to the City Secretary not less than five working days prior to the Board meeting at which the submission is scheduled to be heard. Otherwise, any such plat shall be deferred to a later Board meeting.
(D) The final plat shall only be filed after all engineering plans have been reviewed and approved (or conditionally approved) by the Public Works Director and/or City Engineer.
(E) Copies:
(1) Preliminary plat. Three copies of the preliminary plat and supplemental materials specified shall be submitted to the city with the filing fee as provided herein; along with written application for approval prior to the Council meeting at which it is to be considered.
(2) Final plat. Three copies of the final plat and supplemental materials specified shall be submitted to the city with the filing fee as provided herein, along with written application for approval prior to the Council meeting at which it is to be considered.
(Ord. 11-5-98, passed 11-5-1998; Ord. 02032015-SUBD, passed 2-3-2015)