(a) The City shall pay mileage at a rate that complies with the Internal Revenue Service when it is necessary for a City employee to use his/her personal vehicle for authorized City business with advance authorization from the employee's supervisor. Failure to obtain advance authorization to use a personal vehicle for City business may be the basis for the City Manager to decline mileage reimbursement to the employee.
(b) Non-reimbursable travel expense include, but are not limited to, the following:
(1) Alcoholic beverages purchased;
(2) Entertainment expenses;
(3) Incidental expenses, which include personal expenses incurred during travel which are not directly related to the official purpose of the travel. Examples include, but are not limited to, the purchase of personal hygiene items, magazines or books, movie rentals, and other miscellaneous items;
(4) Political expenses;
(5) Travel insurance expenses; for purposes of this paragraph, the use of the term "travel insurance expense" does not mean liability coverage and loss damage waiver expenses incurred in renting an automobile;
(6) The cost of traffic fines and parking tickets.
(c) The City shall reimburse employees for expenses incurred while on authorized City business, including meals, lodging, transportation and taxes thereon. Detailed paid receipts must be presented to the Director of Finance to receive reimbursement. Meals and incidental expenses shall be reimbursed at the rate of up to forty dollars ($40.00) per day.
(Ord. 3263. Passed 11-25-19.)