(a) The City of Geneva provides some electronic communications equipment, software and hardware solely for the employees' use in conducting City business. Electronic communications includes but is not limited to telephones, fax, voice mail, internet, intranet, as well as all program and network files and software. All information written, sent or received through the City's equipment is considered property of the City. Employees are prohibited from installing personal software, hardware, or external devices to any computer or device owned by the City.
(b) Employees may not display, download, or email sexually explicit images, messages, or cartoons. The City's computers and email may not be used for ethnic slurs, racial comments, off-color jokes, or anything that another person might view as offensive or disrespectful. Examples of other prohibited email activity include but are not limited to the following:
(1) Using the City's time and resources for personal gain.
(2) Stealing, using or disclosing someone's code or password without authorization.
(3) Sending or posting confidential material or proprietary information outside the City or to any unauthorized employee.
(4) Sending or posting messages or material that could damage the City's reputation or image.
(5) Sending or posting chain letters, solicitations, or advertisements not related to City endeavors.
(6) Engaging in any illegal activity.
(c) The City provides and licenses all computer software used for business purposes, and prohibits illegal duplication or distribution of any software or software documentation. To ensure compliance with this policy, the City reserves the right to monitor all electronic communications regardless of passwords or security devices that may be used by the employee.
(d) If you know about any violations to this policy, notify your supervisor, Human Resources or the City Manager, or any member of management. Violations of this policy may be grounds for disciplinary action, up to and including termination of employment.
(e) You should have no expectation of privacy when using the City's electronic communications equipment, wi-fi and any other network devices.
(Ord. 3263. Passed 11-25-19.)