(a) For Expenditures Budgeted and Appropriated in the City's Budget not Requiring Contractual Agreements. The City Manager is hereby exclusively authorized to make all necessary expenditures and purchases, and otherwise encumber the City funds in the course of executing all items contained in the City's operating or capital budgets which have been appropriated in ordinance form by City Council, unless such expenditures or purchases require the City's participation in a contractual agreement or obligation in the amount of fifteen thousand dollars ($15,000) or more.
(b) For Expenditures Budgeted and Appropriated in the City's Budgets Requiring Contractual Agreements of $25,000 or More. The City Manager shall submit to Council for approval any and all contracts in the amount of twenty-five thousand dollars ($25,000) or more to be entered on behalf of the City. Submission of such contracts shall take place during any scheduled Council meeting. Council shall approve or disapprove each contract submitted by the second Council meeting following the submission date to Council. Each contract approved by Council shall automatically vest in the City Manager the authorization to execute the contract on behalf of the City. Each contract disapproved by Council shall not be executed or resubmitted for Council review, unless such contract is modified to address Council's articulated concerns.
(c) For Emergency Expenditures. On behalf of the City, the City Manager is hereby expressly authorized to make expenditures of up to twenty-five thousand dollars ($25,000) from an appropriated emergency account to respond to sudden and unexpected expenditures that require the immediate expenditure of funds to cure and/or minimize damages that effect the health, safety and/or welfare of the City. The City Manager shall make an accounting of all sudden and unexpected expenditures made and submit them in writing to Council within 14 calendar days of the date of the expenditure(s).
(d) Application for Grants and Funds. On behalf of the City, the City Manager is hereby expressly authorized to investigate, negotiate and make formal application to any and all grants, donations, endowments and the like, whether administered by a governmental body or private organization or person. However, the City Manager shall not accept any approved grant, donation, endowment or obligate the City financially or otherwise without prior approval of City Council.
(e) Violations Voiding City's Obligations. All persons and parties entering into negotiations and contractual relations with the City are presumed to be aware of the above provisions, both authorizing and limiting the power of the City Manager to exclusively contract on behalf of the City and otherwise encumber City funds. Any contractual obligation or other form of encumbrance of City funds entered into between, and in the name of, the City and all other parties in violation of the above provisions is hereby declared null and void.
(Ord. 2815. Passed 10-27-03; Ord. 3070. Passed 12-19-11.)