(a) Annual Registration Required. All Service Providers with consent to Occupy or Use the Right-of-Way as provided in Section 913.02 shall register with the City each calendar year between January 1 and January 31 on a form provided by the Safety-Service Director. Service Providers who file an Initial Registration after November 13, 2007, but before December 31, 2007, need not file an Annual Registration for calendar year 2008.
(b) Purpose of Annual Registration. The purpose of Annual Registration is to assist the City in monitoring use of the Right-of-Way; to maintain an accurate and current database of information concerning Service Providers that Occupy or Use the Right-of-Way; and to assist the City in managing the Right-of-Way in a manner that best serves the public health, safety and welfare.
(c) Information Required for Annual Registration. )Registration forms will be provided by the City and shall require the following information:
(1) Any material changes to the information the Service Provider provided the City in the application for consent to Occupy or Use the Right-of-Way or Initial Registration, including, but not limited to:
A. The identity, legal status, and federal tax identification number of the Service Provider, including any Affiliates.
B. The name, address and telephone number of the local officer, agent or employee responsible for the accuracy of the Service Provider's registration statement and available at all reasonable times to be notified in case of emergency.
(2) Evidence that the Service Provider is in compliance with the Insurance, Indemnity and Performance Bond requirements pursuant to Section 913.04 of this Chapter.
(3) Information regarding, and a preliminary Construction schedule and completion date for, any Capital Improvements the Service Provider plans in the Right-of-Way for the following twelve (12) months.
(4) Any other information the Safety-Service Director may reasonably require relevant to the Service Provider's Occupancy or Use of the Right-of-Way.
(d) Service Provider's Facilities Maps.
(1) The City shall have the right to access and review all the Service Provider's maps and/or as-built plans showing the location of its Facilities in the City's Rights-of-Way, upon ten (10) days notice to the Service Provider.
(2) Upon written request by the Safety-Service Director, each Service Provider shall work in good faith with the Safety-Service Director to provide, in a reasonable time and manner, maps and/or as built plans in a format compatible with the City's current and/or future mapping system.
(3) The Service Provider may designate any portion or portions of the maps and/or as-built plans provided under this subsection (d) as proprietary and/or a trade secret so as to remain confidential. In this event, the City shall seek to maintain the confidentiality of such maps and/or as-built plans; provided, however, that such information is subject to applicable public records laws and exceptions thereto. The City shall provide a Service Provider with written notice of any proposed inspection or disclosure prompted by a public records request related to the Service Provider's maps and/or as-built plans the Service Provider has designated to be confidential. The Service Provider shall have three (3) business days from the written notice to object to any public records disclosure and to agree in writing to defend and indemnify the City with respect to any litigation under the Ohio Public Records Act to compel disclosure and all costs thereof.
(e) Registration to be Kept Current. In addition to Annual Registration, each Service Provider shall keep the required registration information current at all times.
(Ord. 2023-49. Passed 6-13-23.)