(A) Submission to city.
(1) The minor plat shall consist of an accurate map or plat designating specifically the land so laid out and particularly describing the lots, blocks and sidewalks intended to be dedicated for public use or for the use of purchasers or owners of lots fronting thereon or adjacent thereto.
(2) The minor plat shall be submitted in both print and electronic (in CAD format as approved by City Engineer and as a PDF) forms. Five copies of the printed plat shall be submitted, together with copies of any deed restrictions where the restrictions are too lengthy to be shown on the plat, shall be submitted to the Commission. If the proposed subdivision lies wholly or partly outside the corporate limits of the city, copies of the minor plat shall also be filed with the County Zoning Department.
(3) The minor plat shall be drawn to a scale of 100 feet to one inch or larger (i.e., one inch equals 50 feet), from an accurate survey and on one or more sheets whose maximum dimensions shall not exceed 24 inches by 36 inches.
(4) If more than two sheets are required, an index sheet of the same dimensions shall be filed showing the entire subdivision on one sheet and the component areas shown on the other sheets.
(5) It shall be the duty of the Building Inspector to post a sign on the premises proposed to be subdivided not less than ten days before the Planning and Zoning Commission meeting, giving notice of the hearing and the time and place of the meeting.
(B) Information required. The minor plat shall include on its face the following:
(1) Existing property lines, section lines, streets, watercourse(s), property identification numbers (PIN) and other existing features within the area to be subdivided and similar information regarding land immediately adjacent thereto;
(2) Contours showing existing topography at not greater than one-foot intervals giving benchmarks with topographic data obtained from a field survey;
(3) The location of all existing trees greater than eight inches in diameter (as measured at four and one-half feet above the existing grade at the base of the tree) and the identification, size and condition of all trees being removed or impacted by development;
(4) The proposed location and width of streets, alleys and lots;
(5) The location of all easements provided for public use service, drainage or utilities;
(6) Existing sanitary and storm sewers, water mains, fire hydrants, culverts and other underground structures within the tract or on streets immediately abutting thereto; the location and size of the nearest water main and sewer outlet;
(7) The boundary lines of the area being subdivided with accurate distances and angles. The correct legal description of the property being subdivided shall be shown on the plat or on an accompanying certificate;
Figure 152.262: Process for Submission of Minor Plat
(8) The name of the proposed subdivision, the name of the registered land surveyor and the name of the owner(s) platting the tract. The subdivision name shall not duplicate the name of an existing subdivision in the county. However, phased subdivisions may share a common name if identified by phase;
(9) The north point, scale and date;
(10) The certificate of a registered state land surveyor attesting the accuracy of the survey and the correct location of all monuments shown; and that he or she has complied with all rules contained herein governing plats, and whether any part of the plat is located within a special flood hazard area as identified by the Federal Emergency Management Agency. It shall also include with this certification a listing by number of all lots shown on the plat that are subject to periodic flooding or inundation based on the highest floodwater elevation record in the area;
(11) Private restrictions and covenants and their periods of existence. Should these restrictions or covenants be of a length to make their lettering on the plat impracticable and thus necessitate the preparation of a separate instrument, reference to that instrument shall be made on the plat;
(12) Acknowledgment of the owner or owners to the plat and restrictions, including dedication to public use of sidewalks shown thereon and the granting of easements required;
(13) If a county or state road is involved in the subdivision, a certificate of approval from the Illinois Department of Transportation (IDOT) or the County Engineer;
(14) A notarized statement from the owner indicating, to the best of the owner’s knowledge, the school district in which each tract, parcel, lot or block lies;
(15) Signed approval by the representative of the Planning and Zoning Commission; and
(16) In addition to the requirements set forth above, the following supplementary documents or information shall be submitted:
(a) Written confirmation of adequate capacity from the City Sanitary District; and
(b) Written confirmation from all utility companies accepting the proposed easement locations. Utility companies would include water, cable, electric, gas, sanitary sewer, storm sewer and telecommunications.
(C) Submission to Planning and Zoning Commission. A minor plat shall first be submitted to the Planning and Zoning Commission for its consideration as hereinafter provided, and if the minor plat lies wholly or partly outside of the corporate limits of the city, it shall also be submitted to the appropriate authorities of the county. The Commission shall report its findings and recommendations in writing to the Council for its consideration and approval or disapproval.
(D) Submission to City Council. The City Council shall review the findings and recommendations of the Planning and Zoning Commission and shall approve, reject or approve with conditions the minor plat. However, if the proposed subdivision lies wholly or partly outside the corporate limits of the city, the Council’s action on the minor plat shall not be final until the appropriate authorities of the county have approved it. The design and layout of all subdivisions shall conform to the requirements of §§ 152.275 through 152.278. When approved, one printed and one electronic (in CAD format as approved by the City Engineer and as a PDF) shall be filed by the petitioner with the Community Development Department. This copy shall contain all required certificates of approval of the Committee and City Council.
(E) Acknowledgments. The minor plat and any accompanying document shall be signed and acknowledged by the owner or owners of the land subdivided in the same manner and form as the acknowledgment of a deed conveying real estate, prior to signature by any city officials.
(F) Approved plat filed with Recorder of Deeds. When the map or plat is so prepared, acknowledged and certified, has been approved by the Council, and the fee for recording the plat has been deposited with the city as required by the fee schedule in Fee Schedule (Appendix A), the same shall be filed and recorded in the office of the Recorder of Deeds of the county; and thereupon the plat shall be equivalent to and operate as a deed in fee simple to the city from the owner of all streets, avenues, alleys, public ways and grounds and of those portions of land as therein are set apart for public and city use.
(G) Lapse of final plat approval. City Council approval of the minor plat shall expire if the minor plat and associated documents are not recorded with the County Recorder within one year following City Council approval. If the minor plat is not recorded within the one-year period, the applicant shall be required to reinitiate the minor plat process. If the minor plat is not recorded within the one-year period, the applicant may file an extension request with the City Council. The request must be approved by City Council before the expiration date of the approved minor plat. The extension request shall state the reasons behind, and the proposed length of the extension requested. In reviewing the time extension request, City Council shall consider the circumstances behind the extension request and the status of current regulations. There shall be no limit on the number of extensions that may be granted (for good cause shown) by the City Council.
(Ord. 10-3277, § 4-2.3, passed 1-4-2010; Ord. 12-3343, passed 1-23-2012; Ord. 17-3538, passed 2-6-2017; Ord. 20-3609, passed 4-6-2020)