(A) A team of City staff that consists of representatives from the following departments: administration, fire, public works, and police shall review special event applications, identify potential issues and concerns, and work with the applicant to propose possible solutions to resolve those identified issues and concerns. Additional City staff from other departments may assist with the review depending upon the details of the proposed event.
(B) City staff shall consider, at a minimum, the following criteria in reviewing the special event permit application. City staff reserves the right to consider additional criteria in its review as deemed necessary.
(1) Whether the applicant provided all the necessary information.
(2) Whether the applicant obtained necessary permits or provided information necessary to apply for required permits involving the sale of alcoholic beverages, amusement rides, amplified sound, fireworks, temporary signs, and any applicable building permits.
(3) Whether the applicant previously held events of similar size and scope within the city, and if they have held previous events were they conducted in a manner that the City would be willing to allow the event to be held again. Have all fees associated with the previous event been paid in full and in a timely manner.
(4) Whether the date, time, size, or location of the event would substantially interrupt the safe and
orderly movement of pedestrian and vehicular traffic in the vicinity of the event’s location.
(5) Whether the event would unduly interfere with proper access for fire and police protection and other emergency services.
(6) Whether the estimated number of participants, attendees or the size or type of event or equipment is sufficiently large enough to require the closing of a public street, or if there is an alternative available to closing a public street.
(7) Whether another special event permit has already been granted for substantially the same date, time, or location within the city.
(8) Whether the size or time of the event would require so great a diversion of the city police department as to prevent normal police protection throughout the city or at another previously scheduled event in the city.
(9) Whether City personnel are necessary to regulate and monitor the event can reasonably be made available.
(10) Whether the event is reasonably likely to cause injury to persons or property and if there is adequate planning for crowd control of participants or attendees.
(11) Whether adequate sanitation or other health facilities will be available at the event.
(12) Whether there is a sufficient number of parking places within a reasonable distance to accommodate the number of vehicles expected.
(13) Whether the time, size or nature of the event is compatible with the normal activity at that location.
(14) Whether the proposed use or event will likely have a significant adverse environmental impact.
(15) Whether negative police reports or other reports of past activities held or sponsored by the applicant or in the same location merit a recommendation of denial.
(16) If required, whether the applicant has obtained the necessary approval of neighboring residents or businesses.
(17) Whether sufficient negative impact from the event on neighboring properties or individuals warrant denial of the application.
(18) Whether the applicant, including its employees, agents and volunteers have violated City code provisions or City policies at past events.
(19) Whether the applicant has timely paid the City all fees due and owed under any City code provision or City policy.
(D) The approval or denial of a completed application by the City review team shall be made to the applicant as soon as reasonably practicable.
(E) Where the applicant seeks or where the City staff recommends lane closure(s) of arterial or collector streets within the City, as those streets have been classified by the DOT, such permit may be issued only by the City council. City staff shall be responsible for the issuance of all other special event permits unless otherwise provided in this chapter.
(Ord. D-102, passed 8-1-2023)