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§ 34.01 TOWN APPOINTMENTS.
   (A)   The Town Council may employ persons to effectively carry out the needs and services of the town.
   (B)   Positions which the Town Council may appoint include but shall not be limited to the following:
      (1)   Town Manager;
      (2)   Town Attorney;
      (3)   Town Engineer;
      (4)   Town Marshal;
      (5)   Fire Chief; and
      (6)   Other officers and employees deemed necessary.
   (C)   Duties shall be set forth for each position by the Town Council and applicable state law.
(1996 Code, § 2-57)
§ 34.02 COMPENSATION AND SALARY.
   The Town Council shall fix the compensation or salary of all town employees and officers by appropriate ordinance.
(1996 Code, § 2-58)
§ 34.03 OFFICIAL SURETY BONDS.
   (A)   Individual official surety bonds required by I.C. 5-4-1-1 et seq., as it may be amended from time to time, shall be provided by the town.
   (B)   A blanket bond may be obtained to cover the faithful performance of all other employees, commission members and persons acting on behalf of the town, so required to be covered.
(1996 Code, § 2-59)
§ 34.04 PERSONNEL POLICIES ADOPTED BY REFERENCE.
   (A)   The basic policies which govern the employees of the Town of Fremont, Steuben County, Indiana, are set forth in Personnel Policies adopted by the Town Council.
   (B)   These policies are adopted herein by reference with copies being maintained in the Office of the Town Manager and in the Clerk-Treasurer’s office.
(1996 Code, § 2-60) (Am. Ord. 2007-14, passed 10-16-2007; Am. Ord. 2008-03, passed 4-15-2008; Am. Res. 2008-07, passed 10-20-2008; Am. Res. 2008-08, passed 11-1-2008; Am. Res. 2009-05, passed 12-15-2009; Am. Ord. 2010-01, passed 1-5-2010; Am. Ord. 2010-02, passed 1-5-2009; Am. Ord. 2012-11, passed 9-18-2012; Am. Ord. 2015-04, passed 12-22-2015; Am. Ord. 2015-08, passed 12-15-2015; Am. Ord. 2015-10, passed 12-22-2015; Am. Ord. 2016-10, passed 11-15-2016; Am. Ord. 2021-10, passed 12-30-2021)
§ 34.05 REIMBURSEMENT OF TRAVEL AND BUSINESS EXPENSE.
   (A)   Travel-related expenses.
      (1)   Authorization required. The employee or town official must complete a travel authorization form with all anticipated expenses set forth on that form and submit it with a copy of the registration for or other written material regarding the travel to the Town Council prior to the anticipated travel date.
      (2)   Expenses which shall be reimbursed or made on the P-card:
         (a)   Air, rail, or bus tickets at the lowest possible fare available;
         (b)   Rental car, bus, taxi, and airport limousine expenses, if such ground transportation is reasonable and necessary for the purpose of the trip;
         (c)   Normal travel gratuities, up to but not exceeding 18% of the total cost of the product and/or service;
         (d)    Use of privately owned vehicles at the current federally permissible mileage rate;
         (e)   Necessary parking and storage fees;
         (f)   Lodging at actual cost at single room rate (lowest cost);
         (g)   Meal expenses at actual cost per diem of $75; and
         (h)   All other expenses necessarily incurred directly related to purpose of travel, such as taxi fare, tolls, parking, registration, business related phone calls and the like, actual cost; in the event of an overnight stay while on business, the cost of the internet may be included with the room, if otherwise not included with room cost.
      (3)   Expenses which shall not be reimbursed:
         (a)   Personal entertainment;
         (b)   Fines for parking, speeding, etc.;
         (c)   Alcoholic beverage charges;
         (d)   Travel related to personal entertainment;
         (e)   Groceries;
         (f)   Items disallowed as stated under previous heading; and
         (g)   If employee or official elects to stay longer than was previously approved, and such extension is not business related, the employee or official will be required to pay all additional expenses arising from extended stay.
   (B)   Reimbursement procedures or placed on the P-card.
      (1)   Travel authorization. A travel request must be approved by the Town Council, or, if such measures are not practical due to time limitations, by the Town Manager or Clerk-Treasurer prior to the date of travel.
      (2)   Required documentation. Upon return, the employee must complete an expense report form for the travel related expenses and submit the form immediately to the Clerk-Treasurer's Office, together with the following items:
         (a)   A completed and signed claim form identifying the person to receive payment;
         (b)   A completed expense report form;
         (c)   Original credit card receipts and cash receipts certifying all purchases or expenses and an itemized accounting of same. Original credit card receipts must be accompanied by an original itemized receipt for the same purchase. The town reserves the right to withhold reimbursements for expenses for which the employee or official does not have appropriate receipts or documentation;
         (d)   An agenda from the meeting attended; and
         (e)   A map quest printout verifying the miles traveled if requesting mileage reimbursement.
      (3)   Payment of authorized expenses by town. The town shall reimburse all authorized expenses within three business days following the submission of acceptable receipts and other required documentation of allowable expenses.
(Ord. 2006-09, passed 5-8-2006; Am. Ord. 2007-20, passed 12-28-2007; Am. Ord. 2019-03, passed 9-17-2019)
§ 34.06 AMERICANS WITH DISABILITIES ACT.
   (A)   The Town Council of the Town of Fremont, Indiana, does hereby appoint the Town Clerk-Treasurer as the Town of Fremont ADA Coordinator. The Coordinator shall coordinate compliance with the non-discrimination requirements contained in § 35.107 of the Department of Justice regulations.
   (B)   The Town Council of the Town of Fremont, Indiana, hereby determines that to inform the public about the availability of information regarding the provisions of the Americans with Disabilities Act, the rights provided after that and the town’s Americans With Disabilities Act policies, the following statement.
The Town of Fremont does not discriminate because of disability in the admission to, or treatment or employment in, its programs or activities. The Town Clerk-Treasurer has been designated to coordinate compliance with nondiscrimination requirements contained in § 35.107 of the Department of Justice regulations. Information concerning the provisions of the Americans With Disabilities Act and the rights provided after that are available from the Town Clerk-Treasurer. Suggestions on how the town can better meet the needs of these persons with disabilities may be submitted to the Clerk-Treasurer, Town of Fremont, P.O. Box 602, Fremont, Indiana 46737 or by telephone at 260-495-2504.
   (C)   The above statement shall be placed upon all town agenda.
   (D)   (1)   The town A.D.A. grievance procedure under the Americans with Disabilities Act, a copy of which is hereby adopted by reference into this code of ordinances as if set forth fully herein, is adopted as the grievance procedure for addressing complaints alleging discrimination on the basis of disability in the provision of services, activities, programs, or benefits by the town. The grievance procedure shall be made available in alternative formats when necessary and shall be posted in town facilities as deemed appropriate.
      (2)   The Town Council hereby adopts the 2010 Americans with Disabilities Act (A.D.A.) Standards for Accessible Design, and any subsequent required standards for accessible design. In addition, the Town Council hereby adopts the 2005 Guidelines for Pedestrian Facilities in the Public Right-of-Way, and any subsequent required guidelines for pedestrian facilities in a right-of-way.
      (3)   In compliance with federal and state laws as set forth above, the Town Council resolves to post the required information regarding the A.D.A. coordinator, notice under the Americans with Disabilities Act, and town grievance procedure under the Americans with Disabilities Act on it website and at such other locations as may be determined from time to time.
(Ord. 2004-27, passed 11-16-2004; Am. Res. 2012-03, passed 9-18-2012)
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