Prior to the approval, acceptance or execution of any purchase, contract, amendment, change order, agreement or understanding which contemplates the use of city funds, by any officer, board, or agency of the city. Such proposed purchase, contract, amendment, change order, agreement or understanding which contemplates the use of city funds, must specify in a permanently printed manner on the face of the first page of the document at the time the document is presented for approval, the appropriation numbers and amounts intended to be utilized for the purchase, contract, amendment, change order, agreement or understanding which contemplates the use of city funds, and upon the approval, acceptance, or execution of the purchase, contract, amendment, change order, agreement or understanding which contemplates the use of city funds, such sum shall be encumbered for such purpose. If the information required by the subsection is not provided at the time of approval, the approval of the purchase, contract, amendment, change order, agreement or understanding which contemplates the use of city funds, is not valid and the purchase, contract, amendment, change order, agreement or understanding which contemplates the use of city funds is null and void.
(Res. 04-01, passed 3-8-04)