(A) Each regular and full-time employee is eligible for vacation with pay in accordance with his length of service based upon a calendar year as follows.
(1) Thereafter, any employee with continuous service of at least one year, but less than five years, shall receive vacation with pay of two basic work weeks.
(2) Beginning with the year in which an employee will reach his fifth anniversary of continuous service, through the year the employee will reach his twelfth anniversary of continuous service, he shall receive vacation with pay of three basic work weeks.
(3) Beginning with the year in which the employee reaches his thirteenth year of continuous service through the year the employee will reach his nineteenth anniversary of continuous service, that employee shall receive vacation with pay of four basic work weeks.
(4) Beginning with the year in which an employee will reach his twentieth year of continuous service and thereafter that employee shall receive vacation with pay of five basic work weeks.
(5) Effective 12/31/2020, all full-time, non-bargaining unit employees may carry over up to one week of vacation from prior year but may never be allowed to be paid out for carried-over vacation time and must be used in the year to which the vacation time was carried over. After completion of the payroll associated with December 31st of the prior year, the Finance Director or their designee will determine vacation hours remaining for each non-bargaining unit employee and automatically carry over up to 40 hours to the current year. Unless authorized by the City Manager, vacation leave shall not accrue beyond that accumulated in a one year period plus one week and not exceed a maximum of six calendar weeks. The time which an employee shall take their vacation shall be determined by the department head with due regard for the needs of the service. Regular full-time employees who are separated from service may be compensated for unused vacation, less carryover, as recorded in the city's main payroll system.
(6) For an employee leaving the service, the City Manager shall deduct from any ordinary vacation pay sums which the employee may owe to the city, and the employee shall be entitled to receive only the amount of the vacation pay less the amount of the deduction.
(7) Vacation pay shall be based on normal pay received for a 40-hour work week.
(8) An employee who resigns without giving at least ten calendar days prior written notice shall forfeit any unused vacation leave to his credit, or pay in lieu thereof, on the date of resignation.
(9) In the event an employee dies while in paid status in the city service, any unused vacation leave to his credit shall be paid in a lump sum to the surviving spouse, or to the estate of the deceased.
(10) When a city-observed holiday falls within the employee's scheduled vacation period, the employee shall be granted an additional day off with pay.
(11) Any employee of the city who has previously worked for the state or any political subdivision of the state shall be allowed to transfer seniority work time from his previous employer for the purposes of determining eligible vacation time with the city.
(12) Employees may purchase up to one week of vacation per year that will be deducted from the employee's check, on a pro-rated basis, over the number of pays remaining in year of purchase. Except for newly hired employees, a request to purchase an additional week must be made, in writing, to the Finance Director, no later than March 1st of each year. Newly hired employees may request to purchase one week of vacation within 30 days of their hire date.
(Ord. 17-1971, passed 4-5-7l; Am. Ord. 7-1982, passed 3-1-82; Am. Ord. 12-1982, passed 5-17-82; Am. Ord. 2-1985, passed 1-7-85; Am. Ord. 34-2019, passed 12-16-19)
(B) Each permanent part-time employee who is regularly scheduled for not less than 1,040 hours per year is eligible for 40 hours of vacation with pay each year, after completion of one calendar year's service with the following conditions:
(1) Vacation time will not be permitted to accrue to an amount beyond that accrued annually, except under such unusual work circumstances when it has been impossible for the permanent part-time employee to take his vacation, and then only with the written permission of the department head and the City Manager. In no event shall vacation leave be permitted to accrue beyond that accumulated in a two-year period. The time which a permanent part-time employee shall take his vacation shall be determined by the department head with due regard for the needs of the city. Permanent part-time employees who are separated from the service may be compensated for vacation accrued up to the date of separation.
(2) For a permanent part-time employee leaving the service, the City Manager shall deduct from the ordinary vacation pay sums which the permanent part-time employee may owe the city, and the permanent part-time employee shall be entitled to receive only the amount of vacation pay less the amount of deduction.
(3) A permanent part-time employee who resigns without giving at least ten calendar days prior written notice shall forfeit any unused vacation leave to his credit, or pay in lieu thereof, on the date of separation.
(4) In the event a permanent part-time employee dies while in paid status of the city service, any unused vacation leave to his credit shall be paid in a lump sum to the surviving spouse, or to the estate of the deceased.
(Ord. 2-1984, passed 1-3-84; Am. Ord. 01-2021, passed 2-15-21)