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§ 17.1.225 APPLICATION CONTENTS.
   A land   shall consist of at least the following:
   A.   A completed   form with the following information:
      1.   Property description and assessor map parcel number(s);
      2.   Name, address, telephone number of the (s), property owner(s) or contract purchaser(s), and, if applicable, the same information of the authorized agent of the , property owner or contract purchaser; and
      3.   A complete list of the approvals sought by the .
   B.   A narrative description of the proposed , existing conditions and pertinent background information;
   C.    that discuss how the approval criteria of the Code are or can be met;
   D.   A transportation study is required when determined by the at a pre- conference the proposed project would have traffic circulation or safety impacts, need for off-   improvements or would increase traffic on adjacent by at least 50 peak hourly trips, or at least 500 average daily trips, or a Transportation Impact Study is required by the Oregon Department of Transportation. The transportation study shall be prepared under the supervision of professional engineer qualified in the traffic engineering field as defined by O.A.R. 820-040-0030. The transportation study shall include the expected trip generation of the proposed including the weekday a.m. peak hour, p.m. peak hour, and daily traffic estimates. The transportation study shall identify all - points and intersections (signalized and un-signalized) adjacent to the . If the fronts an arterial or collector the analysis shall identify and assess all intersections within one-fourth mile of the ;
   E.   Duplicates of the above information as required by the . (Note: The pre- conference summary will provide guidance on what specific information is required and how many copies must be submitted.);
   F.   All required fees;
   G.   An eight and one-half by 11-inch copy of the for the public notice; and
   H.   Additional applicable information required by other sections of this Code.
(Ord. 2009-01, passed 3-9-2009; Ord. 2022-01, passed 5-9-2022)
§ 17.1.230 APPLICATION SUBMITTAL AND ACCEPTANCE.
   A.    shall be submitted on the proper form provided by the , signed by the owner(s) of all properties involved in the , and accompanied by the required fee(s).
   B.   The date the and fee is received by the shall be recorded on the form.
   C.   The shall conduct an initial review within 30 days of receipt to determine if the is complete. The shall issue a written, dated statement to the indicating whether the is complete and, if not, what information must be submitted to make the complete.
   D.   Rejection by the for incompleteness shall be based solely on failure to address the standards or supply information required by Code and by the , in a pre- conference or otherwise, as the determines is necessary to adequately evaluate the proposal. Rejection shall not be based on differences of opinion as to quality or accuracy. Acceptance indicates only that the is ready for review.
   E.   Information submitted by the to the after the date the is deemed complete that results in a substantial change from the original shall require review as a new or waiver of 120 days. The shall determine whether a submission constitutes a substantial change from the original .
(Ord. 2009-01, passed 3-9-2009)
§ 17.1.235 RECOGNITION OF INTERESTED PARTIES TO RECEIVE NOTICES.
   A.   Sections 17.1.515 and 17.1.610 provide that notices for Type II and Type III permits be sent to recognized . To be recognized, an must submit a form to be provided by the Community Development Department. The completed form must at least include:
      1.   The name of the or group requesting notices;
      2.   If a group, the name of the officers of the group;
      3.   The name and address of the to receive the notice; and
      4.   An indication of either the type’s projects or geographical area of interest to receive notification. If a location, a map of sufficient clarity to identify the boundaries of the area of interest shall accompany the form.
   B.   The Community Development Department shall have up to 30 calendar days after the receipt of the form to add the to a notification list. Inclusion on the notification list shall be for a period of three years unless the notifies the to remove from the notification list.
   C.   It shall be the responsibility of the to notify the Community Development Department of any changes or to request any renewal to continue inclusion on the notification list.
   D.   While it is the intent of the Community Development Department to notify all relevant , failure to receive a notice shall not invalidate a decision if a good faith attempt was made to notify the .
(Ord. 2009-01, passed 3-9-2009)
REVIEW PROCESS AND PROCEDURES
§ 17.1.300 OVERVIEW OF REVIEW TYPES.
   The classifies land permit reviews into one of four procedure types (Types I, II, III and IV). The procedures vary according to the level of discretion involved in making the decision, the extent to which the public may become involved in the decision-making process, and the opportunity to a decision to a local review authority.
   The general procedures and provisions applicable to all procedure types are described below. Detail on each of the four procedures is presented in §§ 17.1.400 et seq.
(Ord. 2009-01, passed 3-9-2009)
§ 17.1.305 STAFF REPORT.
   A staff report is not required for a Type I or Type II land review. The shall document the decision on Type I and Type II reviews with the following information:
   A.   A statement that explains the criteria and standards considered relevant to the request;
   B.   A statement of the facts relied upon in making the decision; and
   C.   An explanation of the justification for the decision based on the criteria, standards and facts set forth.
   No decisions on Type III and IV land   , or the of a Type II decision, shall be made without a staff report. The staff report shall, at minimum, address divisions A. through C. above. The shall have the authority to develop the content and organization of the report.
   The staff report shall be provided to the and the review authority without charge. All others may obtain a copy upon request and payment of a reasonable fee to cover costs of copying and mailing. A staff report shall be available no later than seven calendar days before a Type III or IV hearing, or any hearing on of a Type II decision.
   The staff report may be amended as necessary to address issues or information not reasonably known at the time the report is due.
(Ord. 2009-01, passed 3-9-2009)
§ 17.1.310 CONDITIONS OF APPROVAL.
   All review bodies have the authority to impose reasonable conditions of approval to ensure that all applicable approval criteria are, or can be, met. Conditions shall only be imposed where the has the ability to comply without depending upon the actions of other that are not associated with the project unless agreements with the other are in place prior to submittal. This requirement excludes a review or approval required by a public agency. Failure to comply with any condition of approval shall be grounds for revocation of the permit(s) and grounds for instituting code enforcement proceedings.
(Ord. 2009-01, passed 3-9-2009)
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