(A) Purpose. The Staff Event Planning Committee shall review of events that utilize public property (streets, parks, playgrounds, beach, buildings or other public areas within the city) and participate in the approval and planning of some special events as provided in Chapter 153.
(B) Composition and duties.
(1) City Administrator, or alternate, shall be the chair; receive the applications for events utilizing public property; organize the meetings; and communicate with City Council in writing as to the expectations of the event contact person.
(2) Director of Public Safety, or police alternate, who is to provide a professional recommendation on the need for additional police personnel and equipment when needed to provide adequate public safety, traffic flow and city access.
(3) Deputy Director of Public Safety, or alternate fire official, who will assess the need for additional fire and/or EMS personnel and equipment, emergency access to the site and similar considerations for the protection of life and property.
(4) Director of Public Works, or Public Works alternate, who is to provide recommendations as to street closings, barricades, trash collection and removal, as well as an evaluation of the need to mitigate potential environmental contamination.
(5) Comptroller, or financial alternate, who is to assess the recommendations made and provide the City Administrator with an estimate of cost to the city to sponsor the event.
(6) Municipal Clerk is to place the event on the Council meeting agenda; contact the event coordinator, contact person, or entity sponsoring the event to relay all information regarding the event.
(C) Meetings. The Staff Event Planning Committee shall meet when necessary to approve applications for special events.
(Ord. 25-17, passed 9-26-17)