(A) Purpose. The Community Promotions Committee shall make recommendations to City Council on, and establish guidelines for, the donation of funds in the City's Community Promotions Account to individuals, organizations, and non-profit entities.
(B) Composition and duties.
(1) The Committee shall consist of five members. All members shall be property owners or residents of the city; one of whom shall represent a non-profit entity; one of whom shall represent the business sector, and three shall represent the general public.
(2) The Community Promotions Committee shall review all requests for disbursement of funds from the Community Promotions Account.
(a) Applications for funds shall be accepted on an ongoing basis.
(b) The Foundation shall make recommendations for approval only if the funds proposed to be donated to individuals, organizations, and non-profit entities are to be used for a public purpose. Public purpose is defined as promotion of the public health, safety, morals, general welfare, security, prosperity, and contentment of all the residents of the city or at least a substantial part thereof.
(c) When a request for funds has been recommended for approval, a memorandum shall be submitted to the City Council listing the applicant and the funds recommended.
(C) Meetings. TThe Community Promotions Committee shall meet when necessary to review applications for funding.
(D) Guidelines for reporting.
(1) A closing report with actual expenditures before August 1 of the following year. The report must include a list of items or services showing how funds were spent in one of the following formats: a bank statement with a detailed list of charges; canceled checks; receipts; or other suitable documentation. Future funds must be withheld if reports are not received.
(2) Any violation of the guidelines by the applicant shall result in forfeiture of any funds received and the applicant shall be prohibited from applying for future discretionary funds.
(Ord. 25-17, passed 9-26-17; Am. Ord. 27-19, passed 9-10-19)