(A) All requests for official action of the City Council shall be submitted to the City Administrator by 4:30 p.m. on the Tuesday prior to the scheduled Council meeting to be held the following Tuesday. Neither public appearances nor any other matters shall be placed on an agenda for a Council meeting unless they are accompanied by sufficient information or documentation to inform members of Council and members of the public of the substance of the matters and the nature of official action being requested of the City Council. This requirement does not apply to citizens comments. No additions to the agenda will be accepted after the stated time, except as follows:
(1) Any matter considered to be an emergency, as determined by the City Administrator or the Mayor; or
(2) Any matter whereby time is of the essence and by not allowing it to be added would put the city in jeopardy of missing a deadline or cause the city to incur additional expenses or penalties.
(B) The City Administrator shall be responsible for submitting all ordinances to the City Attorney for review no later than Wednesday of the same week. The agenda shall then be prepared and made available to Council members not less than 48 hours prior to the meeting. Nothing shall be brought up in meetings of the City Council that is not on the official agenda.
(C) Any person may raise any matter by a written communication and request to the Mayor, a member of Council, or City Administrator to have the matter be placed on an agenda for a Council meeting for which the agenda has not been closed.
(D) The Mayor shall review each proposed agenda item and decide at which meeting the matter shall be considered by Council, based on the following conditions:
(1) The extent to which the current agenda already has a substantial number of matters to be considered;
(2) Whether the submittal is an ordinance and the ordinance is either incomplete or is in conflict with an ordinance currently on the agenda; and
(3) Whether a work session would be beneficial to discuss the matter and receive input from other members of Council.
(E) Any ordinance or resolution sponsored by three or more Council members shall be placed on the agenda for the next Council meeting for which the agenda has not been closed.
(F) A Council member’s submittal shall be placed on an agenda for consideration at a regular Council meeting within 90 days from the date it is first submitted.
(Ord. 26-08, passed 9-23-08; Am. Ord. 23-13, passed 10-22-13)