The directors of the various administrative departments, together with the Mayor, and in the case of the Clerk of Council and other employees of Council, the President of Council, shall be responsible for the proper maintenance of the Employee Classification Plan so that it will reflect continuously the duties currently being performed by each employee in the City in the class to which each person is allocated. Each director of an administrative department shall propose to the Mayor necessary amendments to the Employee Classification Plan, including the addition of new classes, revision of existing classes, deletion of obsolete classes, and changes in class specifications as follows:
(a) The director of an administrative department shall, within sixty (60) days of the creation of a new position in the department, complete or approve a written position description of the duties and responsibilities of such position to be forwarded to the office of the Mayor. The Mayor shall allocate the position to one of the classes in the Classification Plan. If a suitable class does not exist, he shall establish a new class and allocate the position to it.
(b) Changes in the duties and responsibilities of a position involving the addition, reduction, modification of assignments shall be reported to the Mayor by the director of the administrative department concerned. If the changes are determined to be permanent and are sufficiently significant to justify re-allocation to a different classification, the Mayor shall assign the position to the class which is appropriate under the modified circumstances.
(c) The director of each administrative department shall periodically review or cause to be reviewed the classification of positions and shall audit duties and responsibilities of each change in the class specifications as required and shall recommend to the Mayor such changes as are necessary to keep the Employee Classification Plan current.
(d) The Mayor may require administrative departments or employees to submit position descriptions on a periodic basis or anytime he has reason to believe there has been a change in the duties and responsibilities of any position. The Mayor shall direct the grading and classifying of all positions of the City's service at least once every five (5) years on a cyclical basis.
(e) Any employee may request in writing a classification review of his/her position at any time providing the position has not been reviewed within the previous twelve (12) months. The director of the administrative department shall forward the request to the Mayor within ten (10) days of receipt. The Mayor shall act on any request involving an individual position within sixty (60) days and on any request involving several positions, as promptly as possible after receipt of such request. Changes in duty assignments must be more than temporary in nature and the incumbent must be performing the duties for the duration of not less than one month to warrant investigation.
(f) The assignment of duties to a position whether the duties are temporary or permanent, incidental or essential, the location of work, the type of equipment and tools to be used and the scheduling of shift assignments shall be wholly the responsibility of the Director, the Police or Fire Chief in the case of those Departments, and the President of Council with respect to employees of Council, including the Clerk of Council. The classification plan shall in no way operate or be construed to operate, to limit or interfere with his/her responsibility for the assignment of duties.
(g) With reference to employees of Council, including the Clerk of Council, the President of Council shall discharge the duties and obligations imposed upon directors of administrative departments by subsections (a) through (e) hereof and the Council shall discharge the duties and obligations imposed upon the Mayor in such subsections.
(Ord. 89-10. Passed 6-17-91.)