(a) Any person, group or organization, upon written request and as provided herein, may obtain reasonable advance notification of all meetings at which any specific type of public business is scheduled to be discussed. Such a person shall file a written request, upon the form provided, with the Clerk of the public body specifying:
(1) The person's name and the address(es) and telephone number(s) at or through which the person can be reached during any outside business hours;
(2) The specific type of public business the discussion of which the person is requesting advance notification of; and
(3) The public body that is the subject of the request.
(Ord. 89-59. Passed 3-5-90.)
(b) A request shall not be deemed to be made unless it is complete in all respects, and such request may be conclusively relied on by the City, public body that is the subject of such request and the Clerk. Such request may be cancelled by written request from such person to the Clerk.
(c) Each such written request shall also be accompanied by cash, or a check or money order payable to the City in the amount of fifteen dollars ($15.00) per year which amount has been determined by Council to represent a reasonable fee to cover costs of providing such advance notification for twelve calendar months commencing with the month in which the request is made.
Additionally, each request shall be accompanied by self-addressed envelopes sufficient to cover the number of regular meetings of the public body, or bodies, which are the subject of the request for twelve months. Each request shall be renewed at the expiration of twelve months.
(d) The Clerk shall give such advance notification under this section by written notification; further provided that the Clerk may give oral notification of all special meetings if the circumstances so dictate. Written notification may be accomplished by providing copies of the agenda. (Ord. 80-22. Passed 5-5-80.)
(e) This section does not require separate or additional notice of notification to be given of the contines portion of a meeting following a recess or adjournment of not more than seventy-two hours to a time and place announced publicly at the meeting prior to the recess or adjournment. (Ord. 80-97. Passed 1-5-81.)