(A) When a Commissioner is unable to attend a regular Commission meeting due to being unavoidably called out of town on either business or a personal emergency, that Commissioner may make use of a telephone conference call by speaker phone (teleconference) to participate in the Commission meeting.
(B) Prior to utilizing a teleconference call, the affected Commissioner must make all efforts to rearrange his or her schedule to be in attendance at the meeting; it shall be the responsibility of the affected Commissioner to make arrangements for using the teleconference call method of attendance at the meeting.
(C) Upon request, town administrative staff shall set up the speaker phone prior to the meeting; the affected Commissioner shall, at his or her own expense, call into the Town Hall at least 5 minutes prior to the scheduled start of the meeting. Thereafter, the meeting shall proceed as if all members were in physical attendance; Commissioners attending a Commission meeting via teleconference shall be authorized to cast their vote on any issue; however, should that Commissioner’s vote be a deciding vote on an issue, that issue must be ratified at the next meeting.
(D) Two Commissioners may make use of this meeting attendance method at the same meeting, and on a first-come, first-served basis. Each Commissioner may use this method of attendance for regular meetings up to 6 times in each calendar year, and there is no limit on Commissioner participation by telephone for special and emergency meetings.
(Ord. 07-108, passed 4-17-2007; Am. Ord. 10-139, passed 10-19-2010; Am. Ord. 16-164, passed 5-17-2016)