(a) The Director of Public Service or designee, hereinafter referred to as “Director”, is authorized and directed to sell and/or dispose of City-owned personal property which in his or her discretion is deemed no longer needed for Municipal purposes. Such property shall include, but shall not be limited to, City-owned motor vehicles, and other accumulated personal property, office equipment, furniture and scrap, including, but not limited to, scrap brass, copper and other metals. Scrap brass, copper and other metals may be sold by unit lot per pound or other unit or weight in the discretion of the Director. The property may be sold or disposed of as follows:
(1) Internet auction.
A. The Director is authorized to contract with an internet auction service provider for the use of its site for the public internet auction of the surplus property to be sold as authorized in subsection (a) hereof.
(2) Public auction.
A. The Director is alternatively authorized to contract with a public auctioneer for public auction of the property to be sold under subsection (a) hereof. Contracts with auctioneers may be obtained without the necessity of public bidding for said services, but shall be obtained on the basis of informal proposals, and the Director shall select the auctioneer who will perform the service for the lowest and best price available.
(3) Sealed bid.
A. The Director is alternatively authorized to sell property authorized in subsection (a) hereof.
(b) The Director may place time restraints on the acceptance of bids, but not more than four (4) weeks from the initial notice, as well as minimum bid reserves for each item or grouping of items.
(c) The successful purchaser(s) shall either obtain the item or items directly from the City or pay for shipping the item(s) to the purchaser's chosen location.
(d) All property shall be sold to the highest bidder.
(e) Proceeds from the sales of property shall be received through a City account maintained by the Finance Department and distributed to the appropriate fund based upon the origins of the property being sold.
(f) Sales of Municipally-owned property may be conducted as frequently as necessary at the discretion of the Director. The Director is further authorized to combine assets from various departments.
(g) Notice of public auctions or the sale of property by sealed bid shall be published not less than two (2) consecutive weeks nor more than four (4) consecutive weeks prior to the auction or sale in a newspaper of general circulation within the City.
(h) Subject to approval by the Board of Audit and Review the Director may donate any City-owned office furniture and equipment which, in his or her discretion, is deemed no longer needed for Municipal purposes, to the local public schools or local not-for-profit charitable organizations as defined by Internal Revenue Code Section 501(c)(3).
(1) This section shall not apply to the disposition of property held by the Police Division as provided in Section 606.25 of these Codified Ordinances.
(i) Notwithstanding any of the above provisions, the Director may, subject to approval by the Board of Audit and Review, dispose of City owned personal property, including but not limited to, City owned motor vehicles, off road utility work vehicles and related machinery and equipment having a fair market value of one thousand dollars ($1,000.00) or less per item in its present condition or if a fair market value cannot be determined a scrap value of five hundred dollars ($500.00) or less per item by donating the same to a political subdivision having a need for said item. City owned personal property with a value greater than stated herein may be donated to a political subdivision upon the approval of City Council. Receipt of said donated equipment by the legislative authority receiving the same shall be conclusive proof of disposal of said equipment for inventory purposes.
(j) Notwithstanding any of the above provisions, the Director may, subject to the approval of the Board of Audit and Review, dispose of City owned motor vehicle(s) used primarily as police vehicle(s) to any political subdivision within the County of Summit and neighboring jurisdictions or any hospital located in the County of Summit and neighboring jurisdictions that is operated by a public hospital agency or a nonprofit hospital agency that employs and maintains its own proprietary police department or security department pursuant to Ohio R.C. 4973.171 for use by said political subdivision or proprietary police department or security department as departmental police vehicle(s). The vehicle(s) shall be sold to the highest bidder pursuant to the Sealed Bid procedures outlined in Section 282.18(a)(3) of these Codified Ordinances.
(Ord. 1999-117A. Passed 12-20-99; Ord. 2005-017A. Passed 3-21-05; Ord. 2009-053. Passed 6-15-09; Ord. 2012-079A. Passed 11-19-12; Ord. 2013-068. Passed 12-16-13.)