§8.08   ORGANIZATION, VACANCIES, EX-OFFICIO MEMBER.

   (A)   Unless otherwise provided in this Charter, each of the City's boards and commissions, whether created by this Charter or by ordinance or resolution shall:

(1)   Organize by April 30 of each year by electing a chairman, vice chairman and secretary. The chairman and vice chairman shall be members of the board or commission and the secretary may be elected from within or without the membership of the board or commission. The secretary shall keep an accurate and complete record of the proceedings of the board or commission; and shall file a copy of its proceedings with the Clerk of Council for public inspection; (Amended 11-3-98.)

(2)   Take action by motion, and a majority vote of the members of the board or commission shall be necessary to take action. A majority of the members shall constitute a quorum. All members of boards and commissions shall be electors of the City;

(3)   Adopt rules for the conduct and government of the board or commission, however, the rules shall not conflict with the provisions of this Charter or ordinances and resolutions of the City.

   (B)   Unless otherwise provided in this Charter, a vacancy during the term of any member of a board or commission created by this Charter or by ordinance or resolution shall be filled for the unexpired term, if any, in the manner authorized for an original appointment; provided that if such appointing authority shall fail to fill the vacancy within thirty days, the Mayor shall fill the vacancy by appointment for the unexpired term, if any. This division shall be subject to applicable provisions of this Charter concerning removal, with or without cause, of members of boards and commissions.

   (C)   The City Manager, or his or her designated representative, shall be an ex-officio member of all boards and commissions. In such capacity, the City Manager or the designated representative may, but shall not be required to, attend meetings of the board or commission and may participate in discussions on any matter before the board or commission, but the Manager or the designated representative shall not be entitled to vote on any matter before the board or commission. The City Manager, or the designated representative, shall not be counted in determining quorum requirements or the majority required for the board or commission to take action. This Division (C) shall not apply to any board or commission where the City Manager is a regular voting member of the board or commission.
(Amended 6-8-82)