(A) Estimate of requirements. All offices, boards, and commissions must file detailed requisitions or estimates of their requirements for procurements of goods or services in such manner, at such times, and for such future periods as the Purchasing Agent prescribes. Such requisitions and estimates must be filed with the Purchasing Agent on such forms as he or she prescribes.
(B) Encumbrance of funds. Except in cases of emergency when necessary for the protection of the public peace, health, safety, welfare, property, or interests of the city or general public, the Purchasing Agent must not issue any purchase order for goods or services unless there exists in the account against which the purchase is to be charged a sufficient unencumbered appropriation balance in excess of all unpaid obligations to pay for the purchase.
(C) Surplus supplies and equipment. All offices, boards, and commissions must submit to the Purchasing Agent, at such time and in such forms as he or she prescribes, reports showing all equipment, materials, and supplies which are no longer used or which have become obsolete, worn out, or scrapped. The Purchasing Agent has the authority to sell all equipment, materials, and supplies which have become unsuitable for public use or to exchange the same for, or trade in the same on, new equipment, materials, and supplies.
(‘63 Code, §§ 2-6.12, 2-6.14, 2-6.17) (Ord. 2849, passed 10-4-60; Am. Ord. 451-C.S., passed 9-15-86; Am. Ord. 555-C.S., passed 5-20-93; Am. Ord. 822-C.S., passed 11-3-15; Am. Ord. 861-C.S., passed 9-19-17; Am. Ord. 892-C.S., passed 12-3-19)