(A) Criteria. Contracts for services may be awarded based on criteria including, but not limited to, price, rates, demonstrated competence, and the experience and qualifications necessary for the satisfactory performance of the services required. In selecting an individual or firm to provide required services, any of the following may be considered:
(1) Experience on similar projects or providing similar services and record of performance on previous contracts.
(2) The character, integrity, reputation, judgment, experience, and efficiency of the firm, and personnel proposed to provide the services.
(3) The ability, capacity, and skill to perform the services.
(4) The proposed approach to complete the necessary elements of the required services.
(5) The proposed lump sum fee and/or rate schedule for providing the services.
(B) Vendors List. Service contracts estimated to cost over $60,000 and up to $200,000 may be procured from qualified service providers on the Vendors List, if established, in accordance with informal competitive procurement procedures that may be provided in the Procurement Policies and Procedures. If no Vendors List is established or if there are insufficient qualified service providers for the required services on the Vendors List, the services will be procured by a request for proposals or request for qualifications, as may be further specified in the Procurement Policies and Procedures.
(C) Competitive procurement of services. Service contracts estimated to cost in excess of $200,000 will be procured by (1) request for proposals for service contracts based on a defined project, or (2) by request for qualifications for service contracts for ongoing or on-call services, or by a combination of both methods, as may be further specified in the Procurement Policies and Procedures.
(D) "Architectural and engineering services." Notwithstanding any provision to the contrary in this subchapter, all contracts for "architectural and engineering services," which is defined in Cal. Government Code § 4529.10 to include all architectural, landscape architectural, environmental, engineering, land surveying, and construction project management services, will be procured pursuant to a fair, competitive selection process as specified in Cal. Government Code § 4529.12, and as may be further specified in the Procurement Policies and Procedures.
(E) Professional services. For professional service contracts other than for "architectural and engineering services," as defined above, that will be (1) less than $100,000, and (2) can be provided by a well-qualified local business, the Purchasing Agent, or designated department may negotiate with a local business for the services subject to prior approval from the Council.
(F) Grant funded projects. Notwithstanding any provision to the contrary in this subchapter, alternate procurement procedures that are more restrictive may be used to comply with conditions applicable to grant funding.
(G) Master Agreement for services. A Master Agreement for performing ongoing or on-call services, may be awarded subject to the same competitive procurement requirements that generally apply to contracts for the underlying services, as may be further specified in the Procurement Policies and Procedures.
(‘63 Code, § 2-6.16) (Ord. 451-C.S., passed 9-15-86; Am. Ord. 690-C.S., passed 5-17-05; Am. Ord. 822-C.S., passed 11-3-15; Am. Ord. 861-C.S., passed 9-19-17; Am. Ord. 892-C.S., passed 12-3-19)