(A) Creation.
(1) There is hereby created a commission to be known as the Ethics Commission.
(2) This Commission shall be comprised of three members appointed by the Village President with the advice and consent of the corporate authorities.
(3) No person shall be appointed as a member of the Commission who is related, either by blood or by marriage up to the degree of first cousin, to any elected officer of the village.
(B) Term of office.
(1) At the first meeting of the Commission, the initial appointees shall draw lots to determine their initial terms.
(2) Two Commissioners shall serve two-year terms, and the third Commissioner shall serve a one-year term. Thereafter, all commissioners shall be appointed to two-year terms. Commissioners may be reappointed to serve subsequent terms.
(3) At the first meeting of the Commission, the Commissioners shall choose a chairperson from their number. Meetings shall be held at the call of the Chairperson or any two Commissioners.
(4) A quorum shall consist of two Commissioners, and official action by the Commission shall require the affirmative vote of two members.
(C) Removal from office.
(1) The Village President, with the advice and consent of the corporate authorities, may remove a Commissioner in case of incompetency, neglect of duty or malfeasance in office, after service on the Commissioner by certified mail, return receipt requested, of a copy of the written charges against the Commissioner and after providing an opportunity to be heard in person or by counsel upon not less than ten days’ notice.
(2) Vacancies shall be filled in the same manner as original appointments.
(D) Duties. The Commission shall have the following powers and duties:
(1) To promulgate procedures and rules governing the performance of its duties and the exercise of its powers;
(2) Upon receipt of a signed, notarized, written complaint, to investigate, conduct hearings and deliberations, issue recommendations for disciplinary actions, impose fines in accordance with § 35.99 below and refer violations of §§ 35.22 or 35.23 to the appropriate attorney for prosecution. The Commission shall, however, act only upon the receipt of a written complaint alleging a violation of this subchapter and not upon its own prerogative;
(3) To receive information from the public pertaining to its investigations and to require additional information and documents from persons who may have violated the provisions of this subchapter;
(4) To compel the attendance of witnesses and to compel the production of books and papers pertinent to an investigation. It is the obligation of all officers and employees of the Village of Elwood to cooperate with the Commission during the course of its investigations. Failure or refusal to cooperate with requests by the Commission shall constitute grounds for discipline or discharge; and
(5) The powers and duties of the Commission are limited to matters clearly within the purview of this subchapter.
(E) Complaints.
(1) Complaints alleging a violation of this subchapter shall be filed with the Ethics Commission.
(2) Within three business days after the receipt of a complaint, the Commission shall send by certified mail, return receipt requested, a notice to the respondent that a complaint has been filed against him or her, along with a copy of the complaint. The Commission shall send by certified mail, return receipt requested, a confirmation of the receipt of the complaint to the complainant within three business days after receipt by the Commission. The notices to the respondent and the complainant shall also advise them of the date, time and place of the meeting to determine the sufficiency of the complaint and whether probable cause exists to proceed.
(3) Upon not less than 48 hours’ public notice, the Commission shall meet to review the sufficiency of the complaint and, if the complaint is deemed sufficient in alleging a violation of this subchapter, to determine whether there exists probable cause, based on the evidence presented by the complainant, to proceed. The meeting may be closed to the public, to the extent authorized by the Open Meetings Act. The Commission shall issue notice to the complainant and the respondent of the Commission’s ruling on the sufficiency of the complaint and, if necessary, on probable cause to proceed, within seven business days after receiving the complaint.
(a) If the complaint is deemed sufficient to allege a violation of § 35.23 above and there is a determination of probable cause, then the Commission’s notice to the parties shall include a hearing date scheduled within four weeks after the complaint’s receipt. Alternatively, the Commission may elect to notify in writing the attorney designated by the corporate authorities to prosecute such actions and request that the complaint be adjudicated judicially. If the complaint is deemed not sufficient to allege a violation or if there is no determination of probable cause, then the Commission shall send by certified mail, return receipt requested, a notice to the parties of its decision to dismiss the complaint, and that notice shall be made public.
(b) If the complaint is deemed sufficient to allege a violation of § 35.22 above, then the Commission shall notify in writing the attorney designated by the corporate authorities to prosecute such actions and shall transmit to the attorney the complaint and all additional documents in the custody of the Commission concerning the alleged violation.
(4) On the scheduled date and upon at least 48 hours’ public notice of the meeting, the Commission shall conduct a hearing on the complaint and shall allow both parties the opportunity to present testimony and evidence. The hearing may be closed to the public only if authorized by the Open Meetings Act.
(5) Within 30 days after the date of the hearing or any recessed hearing is concluded, the Commission shall either: dismiss the complaint; or issue a recommendation for discipline to the alleged violator and to the Village President or other officer having authority to discipline the respondent, or impose a fine upon the violator, or both. The particular findings in the case, any recommendation for discipline, and any fine imposed shall be a matter of public information.
(6) If the hearing was closed to the public, the respondent may file a written demand for a public hearing on the complaint within seven business days after the issuance of the recommendation for discipline or the imposition of a fine, or both. The filing of the demand shall stay the enforcement of the recommendation or fine. Within 14 days after receiving the demand, the Commission shall conduct a public hearing on the complaint upon at least 48 hours’ public notice of the hearing and allow both parties the opportunity to present testimony and evidence. Within seven days thereafter, the Commission shall publicly issue a final recommendation to the alleged violator and to the Village President or other officer having authority to discipline the respondent, or impose a fine upon the violator, or both.
(7) If a complaint is filed during the 60 days preceding the date of any election at which the respondent is a candidate, the Commission shall render its decision as required under division (E)(5) above within seven days after the complaint is filed, and during the seven days preceding that election, the Commission shall render the decision before the date of that election, if possible.
(8) The Commission may fine any person who intentionally violates any provision of §§ 35.22 and 35.23 in an amount of not less than $1,001 and not more than $5,000. The Commission may fine any person who knowingly files a frivolous complaint alleging a violation of this subchapter in an amount of not less than $1,001 and not more than $5,000. The Commission may recommend any appropriate discipline up to and including discharge.
(9) A complaint alleging the violation of this subchapter must be filed within one year after the alleged violation.
(Ord. 750, passed 4-21-2004)