The village manager shall be the chief administrative officer of the village. All departments and officers shall report to the village manager, including the fire and police departments. He may head one or more departments and shall be responsible to the Mayor and board of trustees for the proper administration of all affairs of the village. To that end, he shall have power and shall be required to:
A. Hire, and when necessary for the good of the service, fire any or all employees of the village except as otherwise provided by this code or the Illinois Compiled Statutes and relieve from active duty the fire chief and the police chief when he deems necessary pending final determination by the Mayor and board of trustees.
B. Annually direct and supervise the preparation of the budget and submit it to the board of trustees together with a message describing the important features and be responsible for its administration after adoption.
C. At the end of the fiscal year, direct and supervise the preparation and submission to the board of trustees of a complete report on the finances and administrative activities of the village for the preceding year.
D. Keep the board of trustees advised of the financial condition and future needs of the village and make such recommendations as he may deem desirable.
E. Recommend to the board of trustees a schedule of pay for all paid personnel in the village government and direct and supervise the administration of all approved pay and compensation plans, personnel rules and regulations, and fringe benefit programs and other employee oriented programs.
F. From time to time, recommend to the board of trustees adoption of such measures as he may deem necessary or expedient for the health, safety or welfare of the community or for the improvement of municipal services.
G. Consolidate or combine offices, departments or units under his jurisdiction, upon giving the Mayor and Board of Trustees ninety (90) day notice of such changes. Such changes shall become effective ninety (90) days from the date of such notice unless directed otherwise by formal action of the Mayor and Board of Trustees within said ninety (90) day period.
H. Attend all meetings of the Mayor and Board of Trustees unless excused therefrom, and take part in the discussion of all matters coming before the Board. He shall be entitled to notice of all regular and special meetings of the Mayor and Board of Trustees. He shall have no voting rights.
I. Direct and supervise the purchase of all materials, supplies, and equipment for which funds are provided in the budget for amounts up to and including twenty five thousand dollars ($25,000.00). For expenditures equal to or greater than five thousand dollars ($5,000.00) and up to and including twenty five thousand dollars ($25,000.00), secure at least three (3) formal written quotations before making applicable purchases, and if called upon by the Board of Trustees, be prepared to present the quotations. Receive sealed bids for purchases or contracts in excess of twenty five thousand dollars ($25,000.00) and present them to the Village Board of Trustees for approval and advise the Board on the advantages or disadvantages of contract and bid proposals.
No purchase shall be made, contract let or obligation incurred for any item or service which exceeds the current working budget without prior approval by the Board of Trustees. No contract in excess of twenty five thousand dollars ($25,000.00) and no contract for new construction shall be let except by the Board of Trustees. If circumstances warrant, the Village may at its discretion issue request for sealed bids at a value lower than twenty five thousand dollars ($25,000.00).
The Village Manager may issue such rules governing purchasing procedures for the Village within the context of the aforementioned regulations.
J. Direct and supervise the timely enforcement of all laws, ordinances, contracts, franchises and agreements.
K. Investigate or direct and supervise the investigation of the affairs of the Village or any department or division or employee thereof. Investigate or direct and supervise the investigation of all complaints in relation to matters concerning the administration of the government of the Village.
L. Devote his entire time to the discharge of his official duties.
M. Perform such other duties as may be required by the Mayor and Board of Trustees not inconsistent with this Code, Illinois Compiled Statutes, law or Village ordinances.
(Ord. 396, 6-8-1965; amd. 1992 Code; Ord. 2341, 1-11-1994; Ord. 3518, 10-10-2017)