A. Preapplication Sketch Plan Phase:
1. The village manager will arrange a meeting between the petitioner and the plan commission for the purpose of discussion of a sketch plan (does not have to be to scale) of the proposed development showing zoning, traffic patterns and the location of open space, water retention, recreational facilities, schools and relationship to the village boundaries.
2. The plan commission, after reviewing the sketch plan, will submit the petitioner its recommendations for change, if any.
3. When agreement is reached between the plan commission and the petitioner on the sketch plan, verified by written communication from the plan commission to the village manager, the petitioner will be advised by the village manager that a preliminary plat must be submitted within four (4) months in reasonable accord with the agreed to sketch plan.
B. Preliminary Plat Phase:
1. All preliminary plats of subdivision and their required number of copies (8) are to be submitted to the village manager with a letter of transmittal. Incomplete inquiries will be returned to the developer for his action.
2. The village manager will forward one copy of the preliminary plat and all application/general information to the village clerk and all operating departments.
3. All department heads, after reviewing the material, will submit to the village manager a written report of their findings and a detailed account of additional information their department feels is still needed.
4. The village manager will compile a consolidated report of the department heads' findings and will submit this report along with the plat and accompanying information to the plan commission for its approval or disapproval.
5. The plan commission shall:
a. If the plat as submitted is approved, officially stamp and sign the plat and return to the village manager.
b. If the plat as submitted is not acceptable, return it to the village manager with a written communication indicating what further action or information is needed by the developer.
6. The village manager shall:
a. If the plan commission approves the plat, return an approved copy along with a copy of the final plat check list to the petitioner with a letter of transmittal advising that the preliminary plat is approved and that a final plat must be submitted within four (4) months in strict accordance with the approved preliminary plat.
b. If the plan commission rejects the plat, advise the petitioner of what revisions or additional information is needed for reconsideration by the village.
C. Final Plat Phase:
1. All final plats of subdivision and their required number of copies (8) are to be submitted to the village manager with a letter of transmittal. Incomplete inquiries will be returned to the developer for his action.
2. The village manager will forward one copy of the final plat, application/general information, to the village clerk and all operating departments. Preliminary engineering and supporting documents shall be sent to the director of engineering and community development.
3. All department heads, after reviewing the material, will submit to the village manager a written report of their findings.
4. The village manager will compile a consolidated report of the department heads' findings and will submit this report along with the plat to the plan commission for its review in preparing a recommendation to the village board.
5. The plan commission shall:
a. If the plat as submitted is approved, officially stamp the plat and forward to the village board through the village manager.
b. If the plat as submitted is not acceptable, return it to the village manager with a written communication indicating what action or information is needed by the developer.
6. The village board shall:
a. Approve the plat of subdivision and authorize the village Mayor and village clerk to sign the plat for and in the name of the village and cause same to be recorded in the office of the county recorder by the village clerk and thereafter filed in the office of the village clerk, or
b. Deny the request for subdividing land and direct the village manager to so advise the petitioner.
7. If the village board has approved the plat of subdivision and caused same to be recorded, the village manager may authorize construction to begin upon approval of the final engineering plans by the director of engineering and community development, receipt of the irrevocable letter of credit or guarantee as required by section 8-12B-3 of this chapter and receipt of the plan review and construction inspection fees.
(Ord. 1077, 1976; amd. Ord. 1431, 1-13-1981; Ord. 3383, 6-17-2014)