Applications for special events shall, in addition to other requirements of this chapter, be subject to the following requirements and conditions.
(A) A
SPECIAL EVENT means a community based event not more than five consecutive days in length, and not more than twice yearly per event, which meets either or both of the following criteria:
(1) Any trade show or exhibition of goods and services by multiple exhibitors, athletic or recreational events, processions, parades and musical events; or
(2) Any event for which a special dispenser's license for the sale of alcoholic beverages is required.
(B) Application for license; guarantee of compliance.
(1) Every application for a special event license must be submitted at least ten business days in advance of the special event, and shall contain the following information in addition to other information required of business license applicants:
(a) An estimate of the number of guests or patrons that are expected to attend the event;
(b) A diagram of the premises showing the location of activities, emergency access, and a description of how access to the event is to be controlled; and
(c) If alcoholic beverages are to be served, the identities of both the sponsor of the event and the alcoholic beverage licensee who will cater the event.
(2) If the event is to be held outdoors, the application shall be accompanied by a cashier's check in the currently required amount or other equivalent security as a guarantee of compliance with division (D)(5) of this section.
(C) Standards. Each special event shall meet the following standards:
(1) Sanitary facilities. All special events shall have an adequate number of sanitary facilities. If the event is held outdoors, facilities in adjacent buildings may be used with the written consent of the property owner if, during the event, the exterior of the building is clearly marked to show the availability of facilities. Portable outdoor toilets may be used if the city approves their use and location.
(2) Waste receptacles. For outdoor special events, adequate waste receptacles shall be provided at the sponsor's expense. The number of receptacles shall be subject to approval by the city.
(3) Access for emergency vehicles. All special events shall have adequate access for emergency vehicles as approved by the city.
(4) Compliance with other regulations. All special events must meet all other applicable codes and ordinances, including but not limited to fire codes, building codes and noise limitation ordinances.
(5) Cleanup of area. The person obtaining the license for an outdoor special event shall be responsible for the cleanup of the area used by the event, plus the public rights-of-way within 150 feet of that area, within 48 hours of the close of the event.
(6) Liability insurance. All special events shall provide comprehensive public liability insurance with limits of liability of not less than $1,000,000 combined single limit. The city shall be named as an additional insured for the duration of the event. Coverage shall include liquor legal liability if alcoholic beverages are to be served. The City Manager may permit reduced or no coverage if he or she finds that the public safety and welfare will not be jeopardized by this reduced coverage. The City Manager shall advise the Council in writing of all pertinent facts when a reduction or waiver is granted.
(D) Events with alcoholic beverages. The sponsor shall comply with the applicable provisions of state law, as well as any provisions imposed by the City Manager or Council in furtherance of the public health, safety and welfare, including, but not limited to, designating and securing alcohol service and consumption areas, hours of operation, and types of allowable beverage containers.
(E) Approval. Following review by the departments and outside agencies as the City Manager deems appropriate, the City Clerk may approve or deny the application, subject to appeal, as provided in § 110.06(C) herein.
(Ord. 137, passed 3-6-2013)