Except as otherwise required by law, the bidding requirements of the city shall be as follows.
(A) Contractual service purchases. Contractual services shall be purchased by formal written contract as follows.
(1) Contractual services, when the estimated cost thereof exceeds $50,000, shall be purchased from the lowest and best bidder or from the best value bidder, after due notice inviting bids.
(2) No bid is required for contractual services, when the estimated cost thereof is $50,000 or less.
(B) Supplies, material, and equipment purchases. Supplies, material, or equipment shall be purchased as follows. All contractual purchases of supplies, materials, and equipment, when the estimated cost thereof exceeds $50,000, shall be purchased by formal written contract or by purchase order from the lowest and best bidder or from the best value bidder, after due notice inviting bids.
(C) Construction projects. Construction projects shall be purchased as follows.
(1) All construction projects whereby the estimated cost thereof is over the amount set by the Oklahoma Public Competitive Bidding Act shall be bid in accordance with the requirements of that statute.
(2) All construction projects whereby the estimated cost thereof is less than the amount set by the Oklahoma Public Competitive Bidding Act may be procured by written contract or by purchase order.
(D) Exception for cooperative purchases. Notwithstanding the foregoing limitations, competitive bidding shall not be required and the Purchasing Agent shall have the authority, instead, to make purchases from a cooperative purchasing agreement/plan, or under contracts let by the state, when the best interests of the city would be served.
(E) Surplus property. No surplus or obsolete supplies, materials, or equipment of a value of more than $1,000 may be sold until the City Council shall have declared them obsolete or surplus. Before the City Manager sells any surplus or obsolete supplies, materials, or equipment, except as otherwise provided herein, he or she shall advertise them for sale in such manner as he or she deems necessary to adequately reach prospective buyers to give them an opportunity to make bids. All bids shall be sealed and shall be opened in public at a designated time and place, except when the sale is by public auction. The City Manager may repeatedly reject all bids and advertise or give notice again. He or she may sell such supplies, materials, or equipment only to the highest responsible bidder for cash. In case of a tie, he or she may sell to either of the bidders tying, or may divide the sale among the two or more tying, always selling to the highest responsible bidder or bidders for cash.
(F) City Manager approval limit. The City Manager has approval authority of purchases, bids, and contracts up to $50,000.
(G) Declared local emergency purchases. During a locally declared emergency, except as otherwise required by law, the bidding requirements established in this section shall be waived.
(Prior Code, § 37.011) (Ord. 1864, passed 8-14-2018; Ord. 1901, passed 3-27-2020; Ord. O-2022-08, passed 3-8-2022; Ord. O-2024-01, passed 5-14-2024)