(A) Duties as central purchasing agent.
(1) Central purchasing shall be under the direction of the City Manager for all offices, departments, divisions, Boards and Commissions of the municipality.
(2) This section shall pertain primarily to all items or classes of items which are regularly and routinely purchased throughout the year, such as but not limited to: tires for all municipally owned vehicles; motor oils, greases, antifreeze and related items; office supplies of any nature; street maintenance materials such as asphalt mixes, stone, salt.
(3) Such classes of items when possible, shall be handled through annual contracts with the lowest and best bidders, as determined by the Manager. Items not routinely purchased and not available under an annual contract may be purchased by the Manager and by other employees of the municipality, provided, however, that any such purchase which is estimated to be in excess of $75 must be approved by the Manager. This does not relieve any department head of the responsibility of monitoring and maintaining purchases within their established budgetary limitations.
('80 Code, § 133.01) (Ord. 60-78, passed 6-19-68)
(B) Collection of fees.
(1) The City Manager is hereby authorized to receive moneys for the municipality in connection with the sale of the zoning ordinances, zoning maps, fines, bonds, and fees imposed by the municipality and fees in connection with applications filed pursuant to the zoning ordinance.
(2) The City Manager shall turn all such moneys received over to the Director of Finance.
('80 Code, § 133.02) (Ord. 37-73, passed 6-18-73)
(C) Authorized agent. The City Manager is designated as the city's authorized agent to apply for and accept a grant from the Public Assistance Grant Program under the Federal Emergency Management Program (FEMA).
(Res. 17-03, passed 4-6-03)
(D) Supervision of part-time aides.
(1) The City Manager is hereby authorized and directed to establish a program to utilize part-time aides. The Manager is hereby authorized to pay such aides from the General Funds of the municipality or other sources, if available, an amount not to exceed $4,000 annually.
(2) The aides shall be selected by the City Manager with the intent and purpose being to provide the best capability and training available to accomplish the various assignments as they occur. Preference shall be given to students pursuing studies related to municipal administration or specialties appropriate for specific assignments.
(3) Duties of aides shall include, but not necessarily be restricted to the following:
(a) Research, surveys and accumulation and organization of data related to specific projects requested by Council, the Mayor or the Manager.
(b) Until the full-time staff of the municipality is large enough to provide flexibility, aides may be temporarily assigned to assist or substitute for the clerical assistant.
(4) The Manager shall accept requests for projects from Council members, the Mayor and Finance Director and shall assign aides to accomplish such projects according to his judgment as to the priority of the projects and the ability and availability of the staff aides. The Manager shall report to Council and the Mayor, at least once each month, to advise them of the progress on projects assigned, priority of projects pending and, if appropriate, suggestions on program improvements which may require Council action.
(5) Council reserves the right to instruct the Manager as to priority on any pending project by a majority vote of its elected members.
('80 Code, § 133.03) (Ord. 49-78, passed 5-15-78)
(E) Manager's Assistant. The duties of the Manager's Assistant shall be, but are not necessarily limited to, to assist the Manager in all his duties. The Assistant shall also assist other administrative department heads when so requested.
('80 Code, § 133.04) (Ord. 13-79, passed 2-5-79)
Cross-reference:
Charter provisions concerning the Manager, see Charter Article V