(A) The Manager and Clerk are responsible for receiving and organizing all materials for the Council agenda as outlined in Council-approved policy number TC20-03.
(B) (1) Any resident of the town may request that an item be placed on a Council agenda by presenting the item at a Council meeting under the topic of “public comment on non-agendized items”, or by requesting that a Councilmember submit a “Council Agenda Action Request Form.”
(2) Any member of the Town Council may request an item be placed on a future Council agenda. A request to modify or remove an agenda item may be made by the Councilmember who requested the item be placed on the agenda, in which case it shall be modified or removed without further action. The Mayor or any other Councilmember may request an item that was submitted by another Councilmember be modified or removed, in which case it may only be modified or removed with the concurrence of the Councilmember who requested it be put on the agenda.
(C) Agenda item requests shall be submitted using a “Council Agenda Action Request Form” as outlined in Council-approved policy. The Town Manager or Town Clerk shall place the item on the next appropriate agenda. An emergency agenda request may be submitted after the deadline pursuant to § 30.031(B)(10).
(D) Order of agenda.
(1) Regular Council Meeting Agendas shall begin with the following items:
(a) Call to order;
(b) Roll call;
(c) Pledge of Allegiance;
(d) Moment of silence;
(e) Announcements regarding town current events; guests; appointments; and proclamations;
(2) The following agenda items shall be appropriately placed on Regular Council Meeting Agendas, based on content, by the Town Manager or Town Clerk.
(a) Public comment on non-agendized items;
(b) Public hearing;
(c) Consent agenda;
(d) Reports; Town Manager’s report;
(e) General business;
(f) Consideration of additional Special Session(s); and
(g) Adjournment.
(3) When Council holds a Study Session or Special Council meeting, the following agenda items shall be appropriately placed on the agenda by the Town Manager or Town Clerk based on content:
(a) Call to order;
(b) Roll call;
(c) Pledge of Allegiance;
(d) Moment of silence;
(e) Public comment on non-agendized items;
(f) Discussion only items;
(g) Action items (Special Meetings only); and
(h) Adjournment.
(E) Modifications to the agenda.
(1) The presiding officer or any Councilmember may request a change in the order of the agenda items which, if approved by a majority of the Council, shall be granted.
(2) An agenda item may be continued to a date certain or postponed indefinitely by motion and approval by a majority of the members present who have not declared a conflict of interest.
(Ord. 09-49, passed 4-7-2009; Am. Ord. 10-77, passed 10-5-2010; Am. Ord. 11-89, passed 10-18-2011; Am. Ord. 13-99, passed 9-17-2013; Am. Ord. 15-116, passed 9-15-2015; Am. Ord. 16- 125, passed 4-5-2016; Am. Ord. 18-142, passed 10-16-2018; Am. Ord. 20-151, passed 1-21-2020; Am. Ord. 20-154, passed 9-15-2020; Am. Ord. 21-172, passed 9-21-2021)