(A) Executive sessions are also regulated pursuant to the Act. All written materials and verbal information regarding executive session items must remain confidential. Written reports and exhibits or materials furnished to members of the Council as part of an executive session must not be copied or saved and must be returned to staff at the conclusion of the executive session. No member of the Council, employee of the town, or anyone else present should disclose to any other person the intent or substance of any discussion that takes place in an executive session unless authorized by the Council.
(B) Permissible topics or issues for a executive session discussion are limited to those topics or issues outlined in state law (currently, A.R.S. § 38-431.03), which generally are:
(1) Town staff employment matters;
(2) Records exempt by law from public inspection;
(3) Legal advice from the town's attorneys;
(4) Legal instructions to the town's attorneys regarding contracts being negotiated, litigation, or settlement;
(5) Labor agreement negotiations;
(6) International, tribal, and interstate negotiations; and
(7) Real property purchase negotiations.
(C) All public statements, information and press releases relating to executive session items should be handled by the Town Attorney or as otherwise directed by the Council majority.
(D) Executive session meetings are closed to the public and the press.
(E) Any suspected violation of the confidentiality of an executive session discussion shall be reported to the Town Attorney.
CONFIDENTIAL INFORMATION means a communication, verbal or written, made in executive session that is specifically related to the legal basis for conducting the executive session.
(Ord. 09-49, passed 4-7-2009)