The town hereby identifies the following as the authority and duties of the Town Manager:
(A) Office created. The Office of the Town Manager is created and established by this section. The Town Manager shall be appointed by the Council on the basis of his or her administrative and executive ability and qualifications.
(B) Reserved.
(C) Bond. The Town Manager shall furnish a corporate surety bond to be approved by the Council in a sum as may be determined by the Council, and shall be conditioned upon the faithful performance of the duties imposed upon the Town Manager as herein prescribed. The cost of the bond will be paid by the town.
(D) Compensation package.
(1) The Manager shall receive compensation as determined by the Town Council. The Council shall from time to time examine at the salary range to determine if an adjustment should be made.
(2) Health and retirement benefits are the same as for all salaried town employees.
(3) The Town Manager shall be reimbursed for all sums necessarily incurred or spent in the performance of duties, or incurred when traveling on business pertaining to the town under direction of the Council. Reimbursement will be made in accordance with Administrative Rule 10-04.
(E) Removal from office. The Town Manager may be removed, with or without cause by the Town Council, by simple majority vote of its members.
(F) Absence; duties during vacancy. The Town Clerk will perform the duties of Town Manager during the temporary absence or disability of the permanent Town Manager unless otherwise specified by the Town Manager. In the event the office of Town Manager is vacant and no interim Town Manager has been appointed by the Council, the Clerk shall carry out certain administrative duties of the Town Manager as directed by Council until a Manager or Interim Manager has been appointed.
(G) Authority and responsibilities. The Town Manager shall be responsible to the Council for the proper administration of all affairs of the town under the specific direction and control of the Council. The responsibilities are set forth as follows:
(1) Coordinate and execute on behalf of the Town Council general administration and supervision of town employees, and implement the policies set by Council by motions, ordinances, resolutions and codes of the town;
(2) Analyze and supervise the functions, duties and activities of the various departments and services of the town and of all employees thereof, and make such recommendations to the Town Council with reference thereto as in his or her judgment will result in improved efficiency in the overall operation of the town;
(3) Attend all meetings of the Council unless excused by the Mayor individually or the Council. He or she shall present options and recommendations relative to each item on the agenda for approval, rejection or modification by the Council. Also be prepared to report on or discuss any matter concerning the affairs of the departments, services, or activities under his or her supervision upon which the Council shall be informed;
(4) Keep the Town Council, committees, commissions and boards fully advised about relevant information including, but not limited to legal actions involving the town, upcoming discussions and events that pertain to their respective functions. Any information received should be transmitted, as it comes in, so that the committees, commissions and boards will have plenty of lead time to investigate and advise the Council;
(5) Recommend to the Council for their consideration resolutions, ordinances or other measures as needed or appropriate. The Manager is bound by whatever action the Council takes;
(6) Appoint, promote, demote, suspend, and remove employees of the town. The Town Manager may recommend to the Council appointment and removal of the Attorney and Magistrate;
(7) Keep the Council at all times fully advised as to the financial conditions and needs of the town and to provide whatever reports to the Council as it may deem necessary. It shall further be his or her duty to see that no indebtedness is incurred or expenditure made in violation of the Arizona Constitution, the State Budget Law, A.R.S. §§ 42-17101 et seq. and the Principles of Sound Financial Management, Resolution 08-58;
(8) Supervise the expenditures of all departments or services of the town and act as purchasing agent for the purchase of all supplies, goods, wares, merchandise, equipment and materials which may be required for any of the departments or services within the existing budget;
(9) Receive from each department of the town, itemized annual estimates of expenditures required by them for capital outlay, salaries, wages and operating costs; to tabulate the same into a preliminary consolidated town budget and submit the same to the Town Council annually on the date specified by them, with his or her recommendations for all expenses and revenues;
(10) Either the Town Manager or the Town Clerk shall recommend the issuance of all warrants or checks drawn on the bank account or accounts of the town to be signed by two Council Members;
(11) Follow through and endeavor to resolve all complaints filed against any employee, department or service within two weeks. All such complaints and resolutions shall be forwarded to the Town Council as they are received;
(12) Keep the Town Council informed of all opportunities available from or sought by organizations or individuals whose aim and purpose it is to advance the interests of the town and its residents;
(13) Make and keep an up-to-date inventory of all property owned by the town and exercise general supervision over all property that is under the town's control and jurisdiction of the Council. Recommend to the Town Council the purchase of machinery, and equipment as deemed needed;
(14) See that all franchises, permits and privileges granted by the town are faithfully observed;
(15) Performs such other duties as may be directed by the Town Council.
(H) Limitations upon responsibility. The Town Manager, other than making recommendations, shall not exercise any policy-making or legislative functions whatsoever, nor attempt to commit or bind the Town Council or any member thereof to any action, plan or program requiring official action of the Town Council. This section does not grant any authority to the Town Manager that is vested in or imposed by general law or town ordinances in any town committee, commission, board, officer or employee.
(I) Conduct. The Town Manager shall endeavor at all times to exercise tact, patience, impartiality and courtesy in his or her contacts with the public, the Town Council, all town boards, committees, commissions, departments and employees.
(J) Resignation of Manager. The Manager shall provide the Council with 30 days’ written notice of intention to resign his or her position. The Manager shall assist the Council on their recruitment and selection of a replacement if requested by the Council. In th event of resignation due to health reasons or other reasons which a majority vote of the Council deems an emergency, the period of written notice shall be determined in conference between the Manager and the Town Council. During the time that the town has no interim or permanent Manager, the Town Council may act in a limited capacity until a permanent Manager is hired and on board at Town Hall. The duties of the Council will be:
(1) To receive information sent via e-mail or snail mail to the Manager so that no information slips through the cracks;
(2) Answer any questions that come in via phone or in person from citizens or others that would normally be handled by the Town Manager; and
(3) To relay any information without opinions to the whole Council.
(Ord. 08-36, passed 1-15-2008; Am. Ord. 10-76, passed 11-30-2010; Am. Ord. 11-82, passed 3-22-2011; Am. Ord. 11-84, passed 4-5-2011; Am. Ord. 13-102, passed 10-15-2013)